Administration & Operation Assistant

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital.  News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

Learn more about our career opportunities at: https://careers.atkinsrealis.com

Position: Administration & Operation Assistant

Job Summary

The Administration & Operation Assistant will provide comprehensive administrative and operational support to the CEO Office while assisting with general administration tasks across the organization. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will be a team player with excellent communication skills and a proactive approach to problem-solving.

Key Responsibilities:

• Provide administrative support to the CEO Office, including data entry, document scanning, filing, and system updates.
• Support document preparation and verification, ensuring accuracy and proper organization.
• Coordinate with drivers and transportation providers to arrange local ground transportation and ensure smooth travel logistics for the CEO and other executives.
• Participate in and support office events and activities, ensuring seamless execution and follow-up.
• Handle travel arrangements, including booking international flights and accommodations, as directed by the Manager, CEO Office.
• Maintain confidentiality of sensitive information and ensure secure handling of documents and data.
• Support Win Work team with general administrative tasks, including document preparation, record-keeping, and office coordination.
• Assist in maintaining and updating internal databases and systems to ensure accuracy and accessibility of information.
• Perform ad hoc tasks and projects as assigned by supervisor

Qualifications and Skills:

• Bachelor's degree or equivalent experience in administration or related field.
• Minimum of 1-2 years of experience in an administrative or operational support role, preferably in a corporate or executive office environment.
• Proven experience in administrative support roles, preferably in a corporate environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively within a team.
• Detail-oriented with a strong commitment to accuracy.

Why choose AtkinsRéalis?

• Comprehensive Medical & life insurance coverage
• Remote work opportunities outside of country
• Flexible/hybrid work solutions
• Performance driven discretionary bonus program
• Transportation & housing allowances: Available for remote work locations.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.

Complying with the relevant employment legislation and codes of practice.

Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.