administrative assistant

Administrative assistant

Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to join an inclusive and diverse team that you can truly count on? You’ve come to the right place!

Come join us in reshaping the future with AtkinsRéalis. AtkinsRéalis is dedicated in engineering a better future for our planet and its people.

AtkinsRéalis is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

We are hiring an Administrative Assistant to join our growing team! This full time position is based in our Toronto Office and requires office presence 5 days a week.

Your role within the team:

• Draft, edit, format, and distribute correspondence, reports, proposals, and other documents in accordance with company templates and standards.
• Prepare and share meeting agendas, notes, PowerPoint presentations, and other materials; take and distribute meeting minutes.
• Compile data and statistics for research and analysis purposes.
• Organize and maintain various administrative documents (corporate CVs, project fact sheets, etc.).
• Manage incoming mail (both physical and electronic), ensuring timely filing and distribution to relevant teams.
• Coordinate logistics for meetings and events, including calls, video conferences, invitations, and catering.
• Respond to email and phone inquiries, directing clients to the appropriate contact when necessary.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

The ideal candidate:

• Minimum 3 years of previous related experience working in a large office or project environment.
• Advanced proficiency in Microsoft Office Suite including Excel, Word, PowerPoint and Adobe Acrobat; along with excellent formatting experience.
• Previous work experience in an engineering environment is an asset.
• Ability to balance priorities while meeting deadlines and remaining detail oriented ensuring accuracy.
• Self started with excellent time management and organizational skills.
• Strong oral and written English language communication skills, bilingualism in French is an asset but not required.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

About AtkinsRéalis  

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. 
 

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice   on our Careers site to know more about how we collect, use and transfer your Personal Data.
 

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.