Document Controller - Saudi National

Roles and Responsibilities:

• Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions

• Manage and control project documentation in accordance with project procedures

• Ensure identification of documents and compliance with standard templates and format

• Perform quality and compliance checks on all documentation received and before issuing.

• Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.

• Ensuring all metadata is supplied and properly registered into the system.

• Providing Document Control support to project team members in retrieving documents

• Register the receipt of documents from contractors

• Transmit documents to internal and external parties for review and information

• Transmit the comments on documents back to originators

• Ensure that all issued project documents are correct in accordance with document control procedures

• Maintain document filing & retention system for hard copy and electronic originals of documentation

• Keep up to date all incoming and outgoing submittal and correspondence logs.

• Assist with queries on documentation requirements and submissions

• Hand-over of documentation to the Client Document Controller

• Close out and archive project at end of shelf life

Requirements

• Diploma or equivalent qualification

• Min 3 years relevant experience in a similar role in Document control and record management

• Possess good knowledge in document control and management processes and standards

• Mature, proactive, take initiative and well organized

• Systematic and able to work under pressure

• Meticulous and able to follow through with tasks promptly

• Able to work independently as well as in a team

• Must be able to communicate confidently in both written and spoken English.

• Proficient in MS Office applications (Excel, Words and PowerPoint)

• Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous

• Arabic translation advantageous but not essential.

Rewards & Benefits:

We offer an excellent package which includes:

• A competitive salary

• Transportation allowance

• Medical and life insurance cover

• Annual leave

• Company gratuity scheme

• Discretionary bonus scheme

• Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants;

SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies, with over 2,400 professionals operating worldwide.
Our aim is to protect and maximize our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.

Key services include - Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.

Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.

Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.

SNC-Lavalin is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented;

Complying with the relevant employment legislation and codes of practice;

Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect;

Ensuring that the workplace is an environment free from discrimination, harassment, victimisation and bullying regardless of an individual’s gender, marital status, age, race, ethnic origin, religious conviction or disablement;

Making all decisions relating to recruitment, selection or promotion according to the employees’ ability.