Document Controller / Site Administrator

Job Title: Document Controller / Site Administrator

Location: Site Based UK-Wide

Join Us!!

As a leading electrical infrastructure engineering company, Linxon delivers turnkey solutions in substations for power transmission, renewable energy, and transportation. Our expertise combines the knowledge of key suppliers and contractors to provide efficient, sustainable solutions that enhance industrial productivity and reduce environmental impact.

Due to our continued growth, we are seeking an experienced Document Controller / Site Administrator to support our expanding portfolio of UK-based projects. In this role, you will ensure the smooth management of all project-related documentation while supporting the site team with administrative duties, ensuring efficiency, compliance, and quality across all project documentation processes.

What will you do?

• Ensuring proper version control of all project-related documentation in line with company/project procedures for receipt, storage, and distribution, utilising the internal EDMS.
• Using the internal Electronic Document Management System (EDMS), ensure proper version control of all project-related documentation in line with company and project procedures.
• Manage all project documents' receipt, storage, distribution, and archiving, ensuring compliance with Linxon’s standards.
• Oversee the distribution of documentation to suppliers, clients, and construction sites in accordance with project requirements.
• Track and manage all project documents received from clients and suppliers, maintaining a fully updated Master Document Register (MDR) or Controlled Document List (CDL).
• Prepare, collate, and manage Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals as per project requirements.
• Provide regular progress updates to the line manager, ensuring project documentation meets deadlines, budgets, and quality standards.
• Offer guidance and support on document control procedures and assist in coaching less experienced team members.
• Liaise directly with client Document Controllers to resolve issues related to document submissions.
• Ensure proper management and archiving of on-site documentation according to Linxon’s document control procedures.
• Contribute to process improvements by identifying and implementing enhancements related to document management practices.

Experience Required:

• Computer literacy, especially skilled in Microsoft Office and Adobe Acrobat.
• Knowledge of various relevant industry-standard client documentation practices, including National Grid requirements, is desirable.
• Assisting the Project Manager with ad-hoc admin requests.
• Managing the day -to-day site admin tasks.
• Experience of submission of documents via various EDMS, including -project Wise/Fast draft, is desirable.
• Experienced in controlling documents and records for engineering and construction projects is desirable.
• Knowledge of Engineering documentation/drawings, etc, and Document Control quality checks are desirable.
• Excellent communication skills, with experience engaging with clients and suppliers.

Education:

• Highly organised with excellent attention to detail.
• Strong IT skills, proficient in Microsoft Office Suite (Word, Excel, PDF).
• Proactive, self-motivated, and a problem-solver.
• Effective communicator who is approachable, polite, and tactful.
• Flexible and adaptable, capable of working in changing environments.
• Demonstrates personal integrity and professionalism in all tasks.
• Qualification in Document Control or Administration would be beneficial but is not essential.

What we offer:

In return, we offer a wide range of rewards and benefits:

• Benefits: 25 days holiday entitlement + Statutory and public holidays + Additional 3 (three) days holiday available on our purchase scheme
• Car allowance, Employee Assistance Programs and Career Progression
• Life Insurance
• Industry leading contributory pension scheme matching up to 10%
• We also have a brilliant smarter working policy, too. That means many of our
• office-based people and some of our site-based people can benefit from Linxon's Hybrid working model.
• Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.

About Linxon:

“Building the infrastructure to power the world”

At Linxon, we are leaders in delivering innovative EPC substation projects essential for the energy transition. With expertise from Hitachi Energy and Atkins Realis, we provide integrated, sustainable solutions that power cities, industries, and communities. We are committed to building infrastructure that supports a carbon-free future and ensures reliable and efficient energy transmission.

Why Linxon?

By joining Linxon, you will be directly contributing to some of the most critical infrastructure projects in the UK, driving the transition to a carbon-free energy future. We value diversity and inclusion, offering a supportive and dynamic work environment where every employee can thrive. If you’re ready to take on a leadership role in project management and deliver high-impact results, we want to hear from you.

Diversity & Inclusion:

When it comes to diversity and inclusion, we see things differently at Linxon.

We encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.