Project Administrator

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital.  News and information are available at www.atkinsrealis.com or follow us on LinkedIn.

Learn more about our career opportunities at: https://careers.atkinsrealis.com

Responsibilities:

• Administrative Support:  Provides administrative support to employees, managing correspondence, scheduling appointments, handling phone calls, and responding to inquiries.  Prepare documents, reports, and presentations as needed.
• Office Operations: Oversee the daily operations of the office to ensure that office equipment and supplies are maintained and replenished, manage office facilities and maintenance, and coordinate with vendors and service providers.
• Records and Documentation:  Handle the organization and maintenance of records and documents.   
• Correspondence and Communication: manage incoming and outgoing correspondence, including emails, letters, and packages. Distribute information to relevant parties, maintain contact lists, and ensure effective communication within the office and with external stakeholders.
• Travel and Logistics (Staff): Handle travel arrangements for employees, including booking flights, accommodations, and transportation.   Handle visa applications, travel itineraries, and expense reimbursement.
• Travel and Logistics (Visitors): Handle travel arrangements for visitors from overseas, including airport transfers, accommodation and business events (group meals and/or meetings & conferences).
• Office Supplies and Inventory:  Monitor and manage office supplies, ensuring that necessary items are stocked and available. Place orders for supplies, track inventory, and reconcile invoices and expenses related to office purchases.
• Meeting and Event Coordination:  Assist in organizing meetings, conferences, exhibitions and events, schedule meetings, prepare agendas, arrange meeting rooms, coordinate catering, and manage logistics.
• Office Policies and Procedures:  Implement office policies and procedures, ensure compliance with company policies, industry regulations, and legal requirements.
• Facilities Management:  Play a role in maintaining a safe and healthy work environment.  Work closely with Building Management and HQSE team to ensure compliance with health and safety regulations, conduct safety inspections, and coordinate emergency procedure.
• Other daily assistant for leadership team, such as management expense claim etc.

Requirement:

• Diploma or Degree holder.
• At least 3 years project administration related working experience.
• Knowledgeable and experienced in Document Control System (Aconex Preferred), Administrative
• Good command of English (written & spoken).
• Good interpersonal & communication skill.

Why choose AtkinsRéalis?

• Comprehensive Medical & life insurance coverage
• Remote work opportunities outside of country
• Flexible/hybrid work solutions
• Performance driven discretionary bonus program
• Transportation & housing allowances: Available for remote work locations.
• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, as well as personal health, fitness, and nutrition consulting.

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforces. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction, or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.

Complying with the relevant employment legislation and codes of practice.

Ensuring that all existing employees, potential employees, colleagues, and customers are treated equally and with respect.