Project Administrator

Overview

We are hiring a Project Administrator for our Penang, Malaysia office.

Your role

Responsibilities

• Administrative Support:  Provides administrative support to employees, managing correspondence, scheduling appointments, handling phone calls, and responding to inquiries.  Prepare documents, reports, and presentations as needed.
• Office Operations: Oversee the daily operations of the office to ensure that office equipment and supplies are maintained and replenished, manage office facilities and maintenance, and coordinate with vendors and service providers.
• Records and Documentation:  Handle the organization and maintenance of records and documents.   
• Correspondence and Communication: manage incoming and outgoing correspondence, including emails, letters, and packages. Distribute information to relevant parties, maintain contact lists, and ensure effective communication within the office and with external stakeholders.
• Travel and Logistics (Staff): Handle travel arrangements for employees, including booking flights, accommodations, and transportation.   Handle visa applications, travel itineraries, and expense reimbursement.
• Travel and Logistics (Visitors): Handle travel arrangements for visitors from overseas, including airport transfers, accommodation and business events (group meals and/or meetings & conferences).
• Office Supplies and Inventory:  Monitor and manage office supplies, ensuring that necessary items are stocked and available. Place orders for supplies, track inventory, and reconcile invoices and expenses related to office purchases.
• Meeting and Event Coordination:  Assist in organizing meetings, conferences, exhibitions and events, schedule meetings, prepare agendas, arrange meeting rooms, coordinate catering, and manage logistics.
• Office Policies and Procedures:  Implement office policies and procedures, ensure compliance with company policies, industry regulations, and legal requirements.
• Facilities Management:  Play a role in maintaining a safe and healthy work environment.  Work closely with Building Management and HQSE team to ensure compliance with health and safety regulations, conduct safety inspections, and coordinate emergency procedure.
• Other daily assistant for leadership team, such as management expense claim etc.

About you

Qualifications

• Diploma or Degree holder.
• At least 3 years project administration related working experience.
• Knowledgeable and experienced in Document Control System (Aconex Preferred), Administrative
• Good command of English (written & spoken).
• Good interpersonal & communication skill.

Rewards & benefits

Explore the rewards and benefits that help you thrive – at every stage of your life and your career.

This includes:

• Tax-free salary

• Comprehensive life insurance coverage

• Premium medical insurance for you and your dependents

• Generous annual leave balance

• Flexible and hybrid work solutions

• Remote work opportunities outside of country

• Company gratuity scheme

• Discretionary bonus program

• Annual flight contribution

• Relocation assistance

• Transportation & housing allowances (available for remote work locations)

• Employee Wellbeing Program: 24/7 access to specialists in finance, legal matters, family care, personal health, fitness, and nutrition

Seize every opportunity to sharpen your skills, expand your expertise, and be recognized for the impact you make.

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.