Receptionist

Receptionist

AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.

Under the general supervision of the Manager, Administrative & Executive Support, the Receptionist is responsible for ensuring that visitors and employees are greeted warmly and professionally – either in person or on the phone, ensuring visitor requirements are completed and for facilitating smooth and time-efficient entry into the buildings. This position will assist with general office requirements.  This position requires the ability to work independently and as part of a team, exercising judgment and initiative.

Location: Pickering, ON.

Your role within the team:

• Single Point of Contact (SPOC) for all deliveries, visitors, contractors, etc. as well as the point of contact for facility issues as reported by staff/management.
• Coordinate facility issues with landlord and head office Facilities Manager.
• Coordinate with office contracts such as coffee, cleaning, and supply orders.
• Greet staff: Issue temporary access cards to staff, as required; Record staff name, employee number, and sign-in date and time in Staff Sign-In Log; Report badge number and employee number to Security for activation.
• Greeting visitors: Verify visitor identity for sign-in by examining photo ID; record visitor/sponsor name and sign-in date and time in Visitor Log; Issue visitor badge; Ensure first-time visitors view safety video; Contact sponsor to escort visitor; at the end of the visit collect visitor badge and note sign-out time in Visitor Log. Daily check of visitor card drop box.
• Greet contractors: Verify identity for sign-in by examining photo ID; Cross-reference contractor name to CSO Master List to ensure CSO training is current and if so, record contractor/sponsor name and sign-in date and time in Contractor Log; Issue contractor badge; Report contractor name and badge number to Security for activation; Notify sponsor of contractor arrival; Upon Contractor departure, collect contractor badge and note sign-out time in Contractor Log; If training is not current, issue visitor badge, contact sponsor to advise and upon request, assist with scheduling of CSO training session with Health & Safety Department.
• Answer and direct telephone calls; Assist callers including answering inquiries and providing general information.
• Maintain CSO Master List: Add new contractor information and expiry date(s); Up-date list daily to denote expired training; Notify contractor sponsors on a regular basis of upcoming training expiry dates and assist in arrangements for refresher CSO training; Scheduling and booking of conference rooms for CSO sessions.
• Manage conference room bookings.
• Assist with clerical tasks as assigned by Management: i.e., Inputting ITSM tickets for access clearances; and maintaining Access Logs (Acers, etc.)
• General office requirements:
  • conference rooms: whiteboards cleaned, general tidiness
  • coffee machines to be maintained daily; coffee supplies maintained and ordered
  • washrooms stocked with hygiene products
  • refill of hand sanitizer wipes in dispensers
  • printer area: maintain paper stock and ensure printer is online, contact Reproduction Team as required
  • assist with catering orders/deliveries
  • locker assignments
• Undertake special assignments as required or as assigned by Management.

Why choose AtkinsRéalis as an employer?

Because we offer:

• The opportunity to work on various major projects for internal and external clients.
• An exciting environment where work-life balance is important.
• A wide array of learning and development opportunities.
• Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
• A work environment focused on health and safety.

Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.

AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about AtkinsRéalis’s accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.