Team Assitant

Team Assistant / Coordinator for HR

Job Overview

We are looking for a highly organized, proactive, and resourceful Team Assistant / Coordinator to serve as the backbone of our team. This role is critical in ensuring seamless operations, supporting day-to-day activities, and driving efficiency through coordination, reporting, and problem-solving. The ideal candidate is a sharp multitasker who thrives in a fast-paced environment, anticipates needs before they arise, and takes ownership of tasks to keep the team running smoothly.

Key attributes

·       Mature individual with strong interpersonal and communication skills

·       High level of professionalism in dealing with confidential matters

·       Deliver high standards of customer service at all times

·       Ability to work autonomously and collaboratively – comfortable in a fast-paces and multicultural environment

·       Ability to anticipate needs or problems, think “outside the box” and proactively offer solutions

·       Thinks ahead and takes initiative

·       Detail-minded with ability to prioritize workload and meet with tight deadlines

·       Proficiency in using leading-edge technologies and social media  

·       Commitment to the highest ethical standards

 Responsibilities

·       Provide HR and administrative support

·       Support employee engagement initiatives, events and activities

·       Organize team engagement events, manage logistics for leadership meetings, assists with travel arrangements, calendar management and expense claims

·       Coordinate new joiner onboarding activities

·       Implement effective records management, storage and archiving files and correspondence, confidential reports and other documentation

·       Assist in preparing, planning and executing ad-hoc tasks / projects as assigned

·       Analyse and organise information & prepare regular / ad-hoc reports and presentation decks to deadlines

·       Analyse data trends and present findings in clear, actionable formats

·       Act as a liaison between departments, ensuring smooth cross-functional collaboration

·       Create & update SOPs for recurring transactional activities (i.e. Reports, Regional Processes) 

·       Act as a gatekeeper for team priorities, ensuring deadlines are met and stakeholders are aligned

Requirements

·       University degree

·       2 – 3 years of experience in HR or administration

·       Proficient in PC skills and Microsoft office applications such as Excel (e.g. vlookup, pivot table, mail merge, etc.), PowerPoint & Word

·       Good command of written and spoken English and Chinese as well as conversational level Mandarin

·       Detail minded, positive work attitude, customer oriented, and able to handle multi-tasks with good organizing skills

·       Team player and willing to learn

·       Immediate availability is highly preferred