Administrative assistant

About AtkinsRéalis

AtkinsRéalis is a world-class engineering services and nuclear organization dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data, and technology to transform the world's'infrastructure and energy systems.

Role Purpose

We are seeking a highly organized and proactive Administrative Assistant (Saudi National) to provide administrative and clerical support to project teams and business leaders. The successful candidate will play a key role in ensuring smooth day-to-day office operations, maintaining documentation, coordinating meetings, and supporting various administrative activities.

Key Responsibilities

• Provide comprehensive administrative support to managers and project teams.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare, format, and maintain correspondence, reports, presentations, and other business documents.
• Manage calendars and meeting room bookings.
• Organize travel arrangements, accommodation, and visa documentation when required.
• Handle incoming calls, emails, and visitor inquiries professionally.
• Maintain accurate filing systems, databases, and records, both electronic and hard copy.
• Assist with timesheet collection, expense claims, and purchase requisitions.
• Support onboarding activities for new employees and visitors.
• Coordinate with internal departments including HR, Finance, IT, and Procurement.
• Track office supplies and coordinate procurement requests.
• Ensure confidentiality of sensitive business information.
• Assist in organizing company events, workshops, and team activities.
• Perform additional administrative duties as assigned.

Requirements

• Saudi National (required).
• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• 1-3 years of administrative, office coordination, or secretarial experience.
• Fresh graduates with strong organizational skills are encouraged to apply.
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Strong written and verbal communication skills in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and ability to meet deadlines.
• Professional attitude, discretion, and customer-service orientation.

Preferred Skills

• Experience supporting engineering, construction, or project-based environments.
• Knowledge of document control and record management practices.
• Familiarity with SAP, Oracle, or other ERP systems is advantageous.

What We Offer

• Opportunity to work on world-class infrastructure and engineering projects.
• Professional development and career growth opportunities.
• Collaborative and inclusive work environment.
• Competitive compensation and benefits package.

AtkinsRéalis is committed to creating an inclusive workplace and welcomes applications from qualified Saudi Nationals who are passionate about contributing to the Kingdom's Vision 2030 objectives.