Project Executive Assistant

Your role

• Provide comprehensive executive administrative support to executive-level leaders, ensuring the efficient operation of assigned offices through sound judgment, discretion, and a thorough understanding of corporate, project, and regulatory policies and procedures.
• Proactively manage executive priorities and communications, including monitoring email, identifying issues or conflicts, anticipating needs, and responding appropriately to changing business demands and unexpected events.
• Act as a trusted liaison with internal and external stakeholders—including senior leadership, staff, government representatives, customers, and clients—while maintaining professionalism, confidentiality, and diplomacy at all times.
• Manage complex scheduling, approvals, and governance processes, including coordinating executive calendars, tracking incoming approval requests, determining delegation requirements, and ensuring completeness and compliance of materials.
• Coordinate executive travel and expense activities, including domestic and international travel arrangements, visas, briefing materials, and the preparation and review of expense reports in accordance with corporate policies and ethical standards.
• Prepare, coordinate, and maintain accurate documentation and reporting, including corporate, strategic, financial, and project materials; ensuring consistency, quality, formatting, editing, and proofreading.
• Handle sensitive information and special assignments with discretion, including confidential corporate, government, and personnel documents (advanced security clearance required for certain levels of access), while responding independently to inquiries and supporting ad hoc initiatives as required.