Contracts Administrator

Your role

• Serves as the District's coordinator, liaison, and technical advisor to local, city and county governments, as well as other public agencies for Large Urban, Small Urban and/or Rural public or private transportation programs in District Two.

• Determines compliance with system safety and security compliance reviews for Large Urban, Small Urban and/or Rural public or private transit operations. In accordance with the Florida Statute Chapter 427.

• Functions as a liaison to the local Transportation Disadvantaged Coordinating Boards and attend or teleconference meetings to maintain standing with these county boards.

• Provides technical support to public, private, and non-profit agencies serving citizens with specialized needs.

• Assists prospective applicants in developing grant requests relating to the FTA programs for Sections 5310, 5311 and 5339 including applications in TransCIP.

• Provides technical assistance in the procurement of capital items by assisting local agencies with specifications or procurement procedures in accordance with state and federal regulations.

• Determines safety compliance of transportation service providers by conducting on-site inspection of both vehicles and agency/provider files to determine adherence to Chapter 14-90 regulations, other state regulations, FTA procedures and agency adopted directives.

• Participates with other Modal Development Team members participating in such reviews.

• Provides oversight on safety and security plans prepared by rural/urban transit agencies as well as performing as a liaison to such agencies for purposes of development of those plans, conducting reviews and comment on such plans, and coordinating approval of those plans with the Florida Department of Transportation Central Office.

• Participates with other Modal Development Team members in conducting on-site security reviews, investigating incidents, monitoring agency responses to incidents and providing incident reports as may be needed.

• Coordinates with the Florida Department of Transportation Central Office on annual safety and security certifications for urban/rural transit agencies.

• Develops and executes Public Transportation Grant Agreements, contracts, contract extensions, or supplemental agreements relating to projects or programs under this position.

• Prepares and processes encumbrance requests to establish funding for approved projects. Reviews and approves transit agency invoices on a timely basis to facilitate payment.

• Adequately maintains all project files to withstand an impromptu Federal or State audit. Initiates request for project closings.

• Conduct Charter Report and Disadvantaged Business Enterprise compliance review and reporting for all transit systems receiving Section 5310, 5311, and 5339 funds in District Two. * *

• Prepare a report on each and collect and submit required information to Central Office as needed or directed. Provide technical assistance, maintain all files on Charter Report and Disadvantaged Business Enterprise compliance.

• Actively monitor the compliance of service providers with current regulations, FTA approved procedures, and agency adopted directives/policies.

• Reviews and provides written comment on proposed changes to Florida Department of Transportation policies and procedures which relate to rural/urban public transportation, proposed federal regulations affecting Section 5310, 5311 and 5339 programs, or federal or state legislation affecting substance abuse, safety or security.

• Reviews, coordinates and provides comments on Unified Planning Work Programs, Transit Development Plans, Transit Improvement Programs and Long-Range Transportation Plans when needed or requested.