Contract Administrator
Why join us?
Our Canadian team is growing! Faithful+Gould has an exciting opportunity for an experienced Contract Administrator. The Contract Administrator is responsible for the contracting of complex goods and services on behalf of the client whilst ensuring fair value for money, to meet the requirements of clients, jurisdictional authorities and company policies and procedures in a timely and cost-effective manner while mitigating risk and liability for the client. Reporting to the client’s Contract Lead, the Contracts Officer works independently and is responsible for managing the relationship between Supply Chain and the internal clients to ensure on time delivery of requirements. Significant interaction with Vendors, other departments and stakeholders is necessary in the role. This is a full-time internal position with Faithful+Gould offering robust benefits. We seek career minded professionals who seek long term tenure to career with us!
About Us
Faithful+Gould is a world leader in project controls and consulting, providing clients with Owner’s Representative expertise and advice throughout the life of their construction projects. We offer varied and interesting projects with several high-profile clients across key business sectors which include many of the Fortune 100 companies and Federal/State/City government agencies. Faithful+Gould is currently ranked #11 largest Construction Management Company and #9 Program Management Company by ENR (Engineering News Record). Established in 1947 in England and opened the first USA office in 1992. Constructive Expertise It’s in our DNA.
How will you contribute to the team?
- Work with internal client to develop contract strategies, scope documents, critical success factors and evaluation criteria for identified procurement requirements
- Act as the client interface and enabler to deliver solutions to specific projects and client groups and provides procurement support, expertise and coaching, as required to ensure alignment with the clients policies, procedures and applicable terms and conditions and to create a fair and transparent procurement process
- Apply professional judgement using a graded approach commensurate to the nature and risk of the specific acquisition
- Conduct market research to determine approach to market and identify potential suppliers
- Establish strategic relationships with key suppliers who are aligned to the company’s needs
- Identify new suppliers, agreeable terms and negotiate supply arrangement where appropriate, including discount structure and volume rebates with the company’s best interest in mind
- Develop, in conjunction with internal stakeholders, and issues contract documents (RFPI, RFEOI, RFP, RFPQ) to market and manages solicitation process
- Conduct Bidders Meetings with prospective proponents and key internal stakeholders
- Perform commercial evaluation of bid submissions and prepares detailed procurement
recommendations reflective of greater commercial thinking and contextually relevant aspects of the commercial and technical evaluations - Prepare formal negotiation strategy, leads negotiations and prepares related documentation in conjunction with internal clients
- Conduct contract award process, including issuing notification of award, letters of regret and providing proponents feedback where deemed appropriate
- Authorize contract strategies, award recommendation and issues purchase orders, on behalf of the client, within the delegated financial authorities for the position
- Coordinate “lessons learned” meetings in a manner that captures and communicates any lessons learned as a result of the procurement process and/or market engagement
- Ensure risks and opportunities related to the procurement are identified, assessed, mitigated and managed effectively throughout the process
- Provide post-award contract oversight during the execution of the contract
- Maintain comprehensive procurement files documenting contractual requirements and communications
- Ensure excellent communication and customer service internally
- Build and maintains excellent relationships with Supply Chain
- Effectively manage both procurement and relevant contract/project risks
What will you contribute?
- Post-secondary education in Business Administration/ Supply Chain Management/ Engineering/ Contract Administration with 3-5 years pertinent experience or 8 years of equivalent experience with projects and/or construction projects
- Knowledge and understanding of contract law, procurement practices/processes and tasks with emphasis on complex procurements where the participation of technical experts is required (technical experts, legal, quality assurance)
- Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models and corresponding contract risks
- Formal training and/or demonstrated experience in relationship management, conflict resolution and negotiation
- Experience with automated procurement systems – preferably Oracle, MERX, Bonfire, Aviva ProCon and ISN
- Requires excellent communication skills, both verbal and written, and interpersonal skills to develop effective working relationships with internal clients and suppliers
- Must be able to work in a team environment both within Supply Chain and with internal clients
- Must be able to work independently, establish priorities in order to meet conflicting deadlines, and resolve conflicts promptly
- Strong computer skills. Advanced level capability in MS Office Suite (Word, Excel, PowerPoint, SharePoint)
- Outstanding organizational skills and oral and written communication capabilities
- Strong sense of accountability, work ethic and analytical skills required
- Willingness to put in extra hours as required
- Demonstrated ability to lead others through influence rather than authority
- Maintain clear, concise documentation on all stages of the procurement
- SCMA Certification or enrolment in a Diploma program is an asset
- Technical background or demonstrated understanding of design/construction contracts would be an asset
- Knowledge and experience with a variety of Quality Assurance programs. Knowledge of nuclear quality assurance programs would be an asset
What we offer at Faithful+Gould:
At Faithful+Gould, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (i.e.: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.). or
- Opportunity to work on various projects of various sizes
- Competitive salary
- Motivational financial package & flexible benefits
- Defined contribution pension plan in which SNC-Lavalin contributes
- Work equipment provided according to the season (boot, bib, helmet, gloves, etc.);
- Employee Share Ownership Plan (ESOP)
- Employee Assistance Program (EAP)
- 3 weeks of vacation time
- Learning and development programs, training, career opportunities
If you think that a career with our team could match your profile, submit your application online now!
Equal Opportunity Employer
Faithful+Gould, an ATKINS company, is an equal opportunity, drug free employer committed to diversity in the workplace. Minorities/Females/Vet/Disability candidates encouraged to apply. Please view Atkins https://careers.snclavalin.com/equal-opportunities-statement
Faithful+Gould cares about your privacy. Please consult our Privacy Notice to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to F+G, you confirm that you have read and accept our Privacy Notice.
Note to staffing and direct hire agencies:
In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, SNC-Lavalin family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.snclavalin.com/recruitment-agencies
