Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.
Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.
Atkins seeks an energetic and highly motivated self-starter to join our Atlanta, GA, Denver, CO or Tampa, FL office as an Operations Coordinator.
MAJOR FUNCTION/ROLE
Provide administrative and operations support for both the PME and Quality Department so the ability to balance multiple deadlines for various people is required. Act as extension of manager's authority in administrative matters. Incumbent holds a position of responsibility, which includes compilation, analysis and presentation of operational data, preliminary budget development, and tracking of projects and budgets. Acts as liaison between manager and his/her clients and staff, and is charged with information flow across a wide organization. Plays proactive role in ensuring that budgets, goals and deadlines are met by monitoring progress and keeping manager well informed with up-to-date reports, graphs and other decision-making tools.
JOB DUTIES
- Acts as liaison between manager and his/her staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
- Responsible for the compilation of data and the preparation of monthly reports and preliminary budgets. Confers with managers' direct reports to ensure budget items are reasonable before presentation to the manager. Monitors project progress/charges, adjusting budgets and monitoring revenue generation, project performance, and budget conformance throughout the year. Advises unit managers on items needing attention, e.g., when marketing expenditures are close to exceeding budgeted amount.
- Coordinates operations within organization unit to ensure consistency with policies and procedures.
- Assists manager with the initiation and/or processing of personnel actions.
- Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.
- Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations.
- Assists in the development of presentations to clients and prospective clients.
- Prepares organization charts for various operating units.
- May coordinate and attend meetings and prepare meeting minutes.
- May perform such other duties as the Supervisor may from time to time deem necessary.
EDUCATION AND EXPERIENCE- Bachelor's degree in Business Administration, plus seven years' experience. Without a degree, requires twelve years' experience in progressively responsible administrative work.
SPECIAL SKILLS- Excellent interpersonal and organizational skills required.
- Knowledge of business administration practices and principles, including finance and accounting.
- Computer skills required, particularly in Excel, PowerPoint and Word.
- Knowledge of the consulting engineering industry helpful.
- Ability to deal effectively and harmoniously with people at all levels of the organization.
- Knowledge of Power BI (or ability to learn) preferred.
- Knowledge of SharePoint preferred.
PROFESSIONAL REGISTRATIONSADDITIONAL REQUIREMENTS- Job requires ability to process paper/electronic documents and operate computer keyboard. Ability to retrieve and file folders. Ability to communicate effectively, both verbally and in written form.
Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.
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Atkins will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies. In the event a recruiter or agency submits a resume or candidate, Atkins explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to Atkins hiring managers or any other employee, shall become the property of Atkins upon receipt.
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