Bid Coordinator
AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.
Reporting to the Manager of Bids, the Bid Coordinator, working with the Bid Lead, is responsible for preparing proposals on behalf of the Nuclear Canada Business Unit. In this capacity, the Bid Coordinator is responsible for the proposal development lifecycle; coordinating and producing proposals in response to a client inquiry (Request for Proposals, Expressions of Interest, Tenders, Budgetary Estimates, Qualifications, etc.) while assembling a proposal team with the relevant service, product and business knowledge required to win.
Responsibilities include the implementation of proposal procedures and processes, ensuring complete, accurate and quality proposals are prepared on time and on budget.
This is a highly networked role that requires an ability to work under pressure and to challenging deadlines.
Location – Mississauga, ON
Your role within the team:
- Implementation of the proposal process through coordination of multiple stakeholders to deliver high-quality, bid and strategy compliant, winning and approvable bids on time. Stakeholders consist of senior leadership team, technical, project management, commercial, legal and other personnel resources as required.
- Collaborating with Account Managers to determine strategic approach including persuasive content.
- Facilitating proposal kickoff meetings and regular status calls.
- Creating the proposal outline and obtains scope descriptions, estimates and other inputs as required from the appropriate delivery groups to create a compliant and competitive proposal.
- Generating cover letters, executive summaries, and other key (non-technical) parts of proposals.
- Coordinating pricing build ups for all proposals.
- Maintaining proposals database with accurate and timely updates (e.g. Start Date, Price, Go/Get information, etc.).
- Adhering to all Corporate Policies and Procedures including Compliance, Risk and Levels of Authority.
- Facilitating proposal reviews, including Pink, Green, Red and Gold Team reviews.
- Leading the Purchase Order acceptance process and reviews Purchase Orders for accuracy and agreement with proposals.
- Anticipates and mitigates potential delays to proposal submission, ultimately ensuring on-time delivery of the proposal.
- Enforcing approved style guidelines and ensures a consistent look and feel of all outgoing proposals.
- Working to create and improve best practices that ensure the RFP process is successful and efficient.
Why choose AtkinsRéalis as an employer?
Because we offer:
- The opportunity to work on various major projects for internal and external clients.
- An exciting environment where work-life balance is important.
- A wide array of learning and development opportunities.
- Competitive pay, flexible benefits, an employee share plan, and a defined contribution pension plan.
- A work environment focused on health and safety.
The ideal candidate:
- Combination of post-secondary education with relevant work experience, minimum of 3 years-experience.
- Association for Proposal Management Professional (APMP) Foundation level certification is an asset.
- Advanced user in Microsoft Office Suite (Word, Excel, PowerPoint, and Access) and Adobe Creative Suite including In Design (Photoshop and Illustrator a plus), technology savvy.
- Knowledge of commercial, contractual, and execution models and risks is an asset.
- Innovation is an asset with proactive mindset to aid in improving processes.
- High tolerance in working under pressure, handling multiple tasks with strict deadlines while maintaining focus on accuracy and attention to detail.
- Ability to manage several bids concurrently and works well under deadline pressures.
- Ability to effectively manage own time and ability to work overtime when necessary.
- Ability to protect sensitive and proprietary information.
- Committed to quality and company values.
- Excellent English composition skills to write effective proposals.
- Enthusiastic, proactive, open, service minded and spontaneous working attitude and communication style.
- Able to maintain strong relationships with senior management and peers while pushing for positive schedule, quality, and strategic outcomes.
- A hands-on team player with strong interpersonal skills.
- Strong organizational skills, work planning skills, and the ability to work with minimum supervision.
- Strong problem-solving capabilities required to tackle a wide range of unique problems.
- Strong oral and written skills in order to interact with customers and internal staff.
Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
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Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
