Job Title: Site Administrator/ Document controller
Location: Site Office – Malanday Valenzuela, Philippines
Join Us!
We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!
What will you do?
- Organizes site meetings. Prepares minutes of meetings (MoMs) and handles site visitors professionally.
- Manages site documentations and providing Document Control support and ensuring proper version control of all projects related documentation in line with company / project procedures for receipt, storage, and distribution, utilizing various EDMS (Electronic Document Management System).
- Routes all endorsed project documentation as per the company / project procedures, to suppliers, client, and construction sites. Manage the receipt and control of all project documentation as per the company / project procedures, from suppliers & client.
- Leads in processing full regulatory compliance for government mandated permits and licenses as scheduled.
- Maintains the MDR (Master Document Register) / CDL (Contract Drawing List) that is generated from the clients approved working documents.
- Prepares & collates H&S (Health & Safety) Files, including technical manuals (O&M) to relevant project requirements.
- Manages site cleaner(s) and Requisition of stationery and hygiene supplies.
- Assists in typing, researching, compiling, proof- reading and editing of assigned documents.
- Provides general administrative support to the Site Lead(s) and project team
Education & Skills Required:
- At least two (2) years of experience in Site Administration for engineering and construction projects - managing the various day-to-day site admin tasks.
- Any 4-year course related to Business and/or Office Administration
- Knowledge of engineering documentation/drawings etc. and Document Control quality checks.
- Some experience with rail projects and relevant industry standard client documentation practices is desirable.
- Assisting the Site Lead(s) with ad-hoc admin requests.
- Computer literacy especially skilled in Microsoft Office 365, Outlook, Teams Excel, PowerPoint, Adobe Acrobat, ProjectWise etc.
- Detail-oriented and able to work independently.
- Ability to work in a busy fast-paced site office environment.
- Excellent communication skills (Written and Oral).
- Discretion and the ability to handle confidential information.
- Certification in Document Control is ideal but not essential
ED&I:
When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.
About Linxon
Shaping energy solutions to empower sustainable connectivity.
We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon.
Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.
As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.
In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.
To know more about the Linxon please click on the link below.
Building the infrastructure to power the world - we are Linxon! - YouTube
