Document Controller

Your role

• Administer and enforces all aspects of Document Control functions through established work processes and procedures for paper and electronic document management to meet all objectives. This is done by following electronic workflows through our internal electronic document management system.
• Coordinates document management activities with internal departments and clients by joining or creating online meetings to discuss the activities needed to release documentation inside and outside of the company.
• Ensures quality of all drawings and documents prior to issue by reviewing quality assurance requirements electronically, as per established document control checklists.
• Maintains and enforces project procedures associated with relevant Document Control/Record Management processes.
• Produce and maintain documentation; receive, process and control deliverable and non-deliverable documentation using the Candu Electronic Document Management System:
  • Process, print and distribute documentation received from Candu, client, site, and suppliers.
  • Monitor and update document baseline.
  • Process and record requests for filing documentation received from Candu or third parties, include all supporting information, administrative and technical records.
  • Interface with internal and external service providers (e.g., courier, IT) to meet project schedules.
  • Coordinate all aspects of formal documentation shipments to customers and suppliers, including tracing of shipments with SP Courier Services if required by contract.
• Ensure the established documentation work processes are implemented, followed, and maintained, including quality assurance checks to demonstrate conformance, thereby ensuring that accurate records are kept and maintained for proper audit trails.
• Ensure the timely and accurate processing and recording of deliverables per project contractual obligations, to meet schedules and avoid monetary penalties/delayed placement of orders/inaccurate information.
• Generate statistics and ad hoc reports; conduct system queries on the status of documents.
• Assist Engineering regarding documentation processes and queries.
• Assist Document Control team members by training and coaching.