Office Administrative Assistant

Your role

• Prepares and/or distributes special, recurrent or one-time documents, reports, analyses as requested.
• Completes data entry and word processing as requested.
• May assist in the preparation of proposals, contracts and presentations.
• May support large outgoing mailings and distributions (paper and/or electronic).
• May make travel and meeting arrangements; assist in maintaining agendas, schedules and itineraries; and/or prepare expense reports.
• May maintain file systems, and/or file documents and correspondence. May coordinate archiving of files and other materials, making necessary arrangements for pickup and preparing items according to storage company's requirements.
• May maintain log for conference room reservations, and assist with setting up rooms for meetings, luncheons, or presentations.
• May be called upon to organize and coordinate employee welfare or marketing-related activities such as luncheons, exhibits, receptions, charity drives and/or other company functions.
• May serve as primary office receptionist, greeting visitors and answering incoming calls and directing further as needed/appropriate and assigning visitor passes if required by office.
• May arrange for courier services when requested, and/or distribute incoming and outgoing mail.
• May coordinate and maintain inventory on supplies for office such as for mailing, copier, medicine trays, and coffee stations, including maintaining necessary supplies in stock and well organized in supply rooms, copy rooms, conference rooms, and coffee stations; determining supplies needed and routing for approval; placing orders after approval is received; receiving and distributing supplies.
• May do troubleshooting of building equipment problems and place calls for maintenance and repair.
• Provides other general office support as needed, such as sending faxes, running errands and making deliveries outside office building.
• Performs such other duties as the Supervisor may from time to time deem necessary.