Project Assistant Energy

Your role

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.

• Performs general office duties - filing, copying, faxing, scanning, mailing and data entry.

• Greets and processes visitors' requests upon arrival and handles sign-in log and security requirements.

• Handles incoming and outgoing mail and shipments (internal and external).

• Arranges travel through internal or outside agents and completes expense reports as requested.

• Coordinates meetings and updates calendars and schedules and arranges catering needs as requested.

• Handles routine maintenance requests as they are related to office equipment and the facility and directs routine office services vendors as appropriate.

• Orders and maintains office supplies, janitorial supplies and coffee supplies.

• Provides reprographics and document assembly support for various tasks.

• Prepares correspondence from rough draft through distribution.

• Assists in writing procedures and provides technical editing support.

• Formats and edits various documents and prepares weekly or monthly reports.

• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders of business credit cards.

• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.

• Assists the technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.

• Maintains and updates various databases using MS Excel.

• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).

• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.

• Updates and maintains various notebooks for the Operations group (i.e., Control Room books and Evolution books).

• Processes, records and files Work Packages for the Operations and Maintenance groups.

• Processes, records and files Radiological Controls (RADCON) records for the RADCON group.

• Coordinates recycling efforts for building.

• Processes telephone requests for new phone installations and relocations for building.

• Provides back-up support to other administrative assistants.

• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.

• Performs other duties as assigned.