Privacy statement

Protecting your privacy is built into everything we do. These principles apply wherever we work:

1. We take responsibility for the information we hold about you;
2. We keep your information protected, secure and private;
3. We only collect information we really need, and only use it for the reasons we collected it;
4. We handle your information fairly, lawfully and openly;
5. Before we use your information, we check the privacy risks and keep them as low as possible; and
6. We only keep your information for as long as we need it or the law requires.

This policy sets out the basis on which any Personal Data we collect from you, or that you provide to us, will be processed by us. The company responsible for your information (the “Data Controller”) is the AtkinsRéalis group company you are applying to or dealing with in your region - in the UK, the EU or Canada. If you are not sure which company this is, you can ask using the contact details at the end of this notice.

AtkinsRéalis may collect your personal details, including but not limited to your name and contact details (together with your e‑mail address) and other relevant information you give us. Some information is treated as more sensitive (for example, information about health, ethnic background or any criminal record). We will only ask for sensitive information about a young person where we really need it and the law allows it, we will explain why at the time, and we may need a parent or guardian’s permission first. This information is held, used and disclosed by us as follows:

• to help you with what you have asked us for;
• to keep in touch with you when you use our website or apply to us;
• to let you send us your CV or application form, apply for jobs, or sign up for job alerts;
• to match you with jobs that might suit you and share your details with the right teams inside our organisation. If this would involve sensitive information about you, we will only do so where we really need to and the law allows it;
• to answer your questions;
• to send you job‑related news and updates, but only if you (or a parent or guardian where needed) have chosen to receive them. We do not target young people with advertising, and you can unsubscribe at any time;
• to fulfil contractual obligations with our clients;
• to use trusted third parties who provide services for us, such as checking references, qualifications or, where genuinely needed and allowed by law, any criminal record, or running skills or aptitude tests. For young people we only use these checks where they are appropriate and lawful, and a parent or guardian may need to be involved. These third parties must protect your information as strictly as we do;
• to share the information with AtkinsRéalis personnel needed to support your recruitment, offer, onboarding and development with the people involved. This may include recruiters, hiring managers, interviewers, future team members, line managers and buddies;
• if you apply for an apprenticeship, placement or another programme involving learning, to share relevant information with trusted learning or training providers, universities or colleges to check eligibility, arrange enrolment and support your programme;
• to assess your suitability for a role, including reviewing information from your application form, CV (where applicable), interviews and assessments. Where assessments are used, this may include assessment results or scores, information about any adjustments needed to support you during the assessment process (such as extra time), and basic information about how you access and complete online assessments.
• to use other trusted third parties who help run our systems and services, such as IT and mailing providers. These third parties must protect your information as strictly as we do;
• to share your information with other companies in the AtkinsRéalis group, depending on the job or location you are interested in. Where this means sending your information to another country, we put legal protections in place as explained below;
• if AtkinsRéalis or its business merges with or is acquired by another business or company, we may share personal information with the new owners of the business or company and their advisors and if this happens, you will be sent notice of such event;
• we may also release personal information to regulatory or law enforcement agencies, if they require us to do so. We will also disclose your information where we are permitted and requested to do so by law; and 
• we may process Personal Data where such processing is necessary to pursue our legitimate interests for a purpose not listed above. We will only do this after carrying out a balancing check (a Legitimate Interests Assessment) in accordance with our Data Privacy Compliance Policy Framework. Because this notice is for young people, we give extra weight to your rights and interests, and we will not rely on our legitimate interests where they are overridden by your interests, especially as a child.

Our legal bases for processing your Personal Data are set out below.

You have a number of rights about how we use your information. A parent or guardian can help you use these rights, or use them for you if you are under a certain age. These rights do not always apply in every situation, and sometimes the law lets us say no, but we will always explain our decision to you.

• You can ask us to fix your information if it is wrong or out of date, for example if we have the wrong email address for you. If you disagree with something we hold, you can also ask us to add a note saying so.
• You can ask us to delete your information, for example when we no longer need it. This is sometimes called the right to be forgotten.
• You can ask to see the information we hold about you and ask for a copy of it.
• You can tell us you do not want us to use your information in a certain way, and we will stop unless we have a strong legal reason to continue.
• You can ask us to pause how we use your information, to move your information to someone else, and to have a person (not just a computer) look at any important decision made about you automatically.
• You can complain to the data protection regulator where you live, for example the Information Commissioner’s Office in the UK, your national authority in the EU, or the Office of the Privacy Commissioner of Canada or the Commission d’Accès à l’Information (CAI) in Quebec.

As explained above, these rights do not apply in every situation, and what we can do depends on why we are using your information. If you or a parent or guardian want to use any of these rights, or have questions, please contact the Data Protection Officer named at the end of this notice, who will be happy to help.

If you (or a parent or guardian where needed) choose to sign up for job alerts, we use your email address to send you details of jobs you might be interested in. We do not use these emails to advertise other things to you. You can unsubscribe at any time using the link in every job alert email. Job alerts may be sent by AtkinsRéalis or another company in our group, and where this involves sending your information to another country we put legal protections in place, as explained above.

The data that we collect from you may be sent to, or looked at from, a place outside the UK and EEA, including by staff who work for us or for one of our suppliers. When this happens, we put legal protections in place so your information stays safe. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

We use appropriate security measures to keep your information safe, private and accurate, and to make sure it is handled properly and in line with data protection laws. If you have a password to access parts of our site, please keep it secret and do not share it with anyone.

If we ever give you access to information about other people, you must keep it safe and private too.

We also use tools such as spam and virus filters to help keep our systems and your information safe.

We do not sell personal information to third parties. We may, however, share information within our organisation and, in some cases, with third parties where this is necessary to help with your application. Where we need your permission (or a parent or guardian’s permission) to share your information, we will ask for it.

We only keep your information for as long as we need it. If you apply for a job and are not successful, we usually keep your application information for a limited time (for example, up to 2 years ) in case another suitable role comes up, and then we delete it, unless you have asked us to keep it for longer or the law requires us to. If you join us, your information becomes part of your employment record and is kept in line with our staff privacy notice. Sometimes the law says we must keep certain records for longer, for example for health and safety or tax reasons, and we will only keep them for as long as the law requires.

For the reasons explained in this notice, we may share your information with other companies in the AtkinsRéalis group or with trusted third parties who handle information for us under our instructions.

Where your information is sent to or seen from another country, including within the AtkinsRéalis group or by third parties acting for us, we make sure there are legal protections in place. For example, we use approved contract terms such as the EU Standard Contractual Clauses and the UK Addendum to them, so that your information is kept just as safe as it would be at home.

We may provide hyperlinks from the site to websites of third parties. Please note that this privacy statement applies only to the contents of this site and not to those websites to which we may provide a link.

If any information you have provided to us becomes inaccurate or out of date please contact your recruitment representative who will be able to update your details. If you have any queries about this privacy statement please contact the Data Protection Officer at the contact details below.

Complaints and/or violations of our requirements about the processing of Personal Data by AtkinsRéalis should be raised with the Data Protection Officer in the first instance. The Data Protection Officer can be contacted at the following address:

Andrew Cox

Data Protection Officer

AtkinsRéalis

500 Park Ave Almondsbury Bristol

BS32 4RZ

email: [email protected]

Where you are not satisfied with the way we have handled a complaint, you (or a parent or guardian) can contact the data protection regulator where you live - for example the Information Commissioner’s Office in the UK, your national data protection authority in the EU, or the Office of the Privacy Commissioner of Canada or the Commission d’accès à l’information (CAI) in Quebec - for further help.

Any changes to this Privacy Notice will be documented below.

This website can use Google Analytics, a service provided by Google, Inc. (“Google”) that helps us understand how people use our site. It uses cookies (small text files placed on your device), and some information, such as your IP address, may be sent to and stored by Google, including on servers in the United States. Because this notice is for young people, we do not turn on Google Analytics unless you (or, where needed, a parent or guardian) choose to allow it, and you can change your mind at any time using the Cookie Settings option. If you do not allow it, you can still use the website.

When you visit our website, we use cookies, which are small pieces of information that help our website work and remember your connection. Some cookies, such as those used for analytics, may collect information like your IP address, and we only use these if you agree. You can change your choices at any time by clicking the Cookie Settings option.