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London, London, England, United Kingdom
Overview
We are looking for an enthusiastic and organised Business Support Assistant (BSA) who will provide executive level administrative support to the COO teams in UK & Ireland.
As BSA you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making. The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient. You should demonstrate experience in handling administrative support related tasks with minimal supervision.
The successful applicant shall be based in our London office.
Your role
- Complex diary management, organising meetings and appointments, being able to adapt at short notice to changing priorities. Answers complex emails on behalf of Primary Executive.
- Organise meetings, workshops including booking refreshments and lunches.
- Arranging complex international and domestic travel, transport, accommodation, and visas when required. Including arranging overseas client/ partner/ supplier/staff meetings producing detailed itineraries.
- Complete monthly expenses.
- Tracking and reminding the primary senior leaders of important tasks, actions, and deadlines.
- Build and maintain relationships globally, including the senior management teams and their respective EAs/PAs.
- Attends leadership meetings as part of the leadership team to support primary Executive(s).
- Responsible for governance meeting administration including preparation of agenda, papers & minutes.
- Research & compiles basic briefing papers.
- Deputise for other Personal Assistants when necessary.
- Produce relevant supporting documentation for meetings and workshops.
- Support the organisation of internal and external webinars / conferences.
- Managing filing system and document control.
- Occasional report running.
- Support with supplier set up / invoice coding or similar.
- Monthly update / chase of annual leave trackers.
- Tracking & coordination of tasks for teams' new joiners/leavers.
- General administration duties, such as merchandise ordering, event logistics, group travel and hotel bookings and managing distribution lists.
Location
London, London, England, United Kingdom
Job Type
Full time
Ref
R-148155
Salary range
-
Sudhan Prabhu
Hi there, I'm Sudhan Prabhu and I manage this role
About you
- Experience working with global teams in a corporate environment.
- Proactive with excellent attention to detail, with the ability to produce quality documentation.
- Able to work well under pressure and prioritise workload, while managing multiple tasks.
- Professional and confident manner.
- Can be trusted to always maintain confidentiality.
- Organised and efficient.
- Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
- Flexible, approachable, and willing to pitch in with all tasks and step away from routine when the pressure is on.
- Positive proactive approach.
- Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
- Excellent knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
- Good time management skills with ability to work to deadlines.
- Relevant experience in a similar position.
- Hybrid working, with minimum three days in the office.
Why choose AtkinsRéalis?
Wherever you are in your career – and whoever you are – AtkinsRéalis is for you. Here, support and collaboration are a vibrant part of a culture that lets you choose where – and how far – your career can go. Take on projects that push boundaries and drive sustainable impact, surrounded by colleagues who believe there's no limit to how brilliant you can be. It's time to join a like-minded team where you'll be rewarded, supported, and free to be your kind of brilliant.
Reward & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.
Make it brilliant, a career with AtkinsRéalis
Our supportive, collaborative culture inspires us as a global community every day.
Watch this short film and imagine what you could achieve here, too.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Additional information
Security clearance
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be. So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
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