Senior Buyer/ Order Administrator

Your role

• Create and Issue RFI packages for Proposal activity.
• Create and Issue RFP packages for the purpose of procurement activity.
• Source the market and create Bidders Lists for approval by QA and Engineering representatives as required Obtain NDA and Export permits as required.
• Review supplier bid packages/ quotes, including preparing Commercial Bid evaluations and Scorecards as required.
• Conduct supplier negotiations and host site visits as applicable during the tendering cycle.
• Issue supplier bid packages to QA and Engineering representatives for evaluation and qualification for award of the Purchase Order (PO).
• Negotiate Terms & Conditions between the Supplier, Legal, ensuring all exceptions are finalized prior to award of PO.
• Ensure Engineering and QA have resolved all technical and Quality exceptions and/or clarifications prior to award of PO.
• Prepare and Issue Recommendation and Authorization to Purchase (RAP), including review and approval.
• Create and Issue Purchase Order's, include review and approval.
• Create and Issue Change Orders, including review and approval.
• Interface with Key Purchase Order stakeholders including Engineering, Project Manager, Project Controls, Procurement QA and Document Control.
• Ensure all Key control records are filed in accordance with company procedures.
• Update purchasing database to ensure all fields are complete and accurate for project reporting.
• Conduct Initial Kick-off Meeting and PO review meetings as required.
• Expedite all supplier deliverables, including goods, services and documents as required.
• Complete monthly accruals, invoicing and PO closeout activities including Supplier Performance and Scorecards.
• Resolve non-conforming items/PO returns, warranty and insurance claims as required.
• Service PO's may require review and administration of progress schedule and milestone payments.
• Execute tasks in support of Procurement initiatives/ objectives, as assigned by the Procurement Manager.