Chennai, Tamil Nādu, India

Job Title: Payroll Specialist

Job Location: Chennai, India

Join Us!

We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon!

The Indian Payroll Specialist is responsible for the accurate and timely processing of payroll for employees across India, ensuring compliance with statutory regulations, company policies, and payroll governance requirements. The role involves managing payroll inputs, statutory deductions, employee payroll queries, audits, and coordination with HR, Finance, vendors, and government authorities.

What will you do?

Payroll Processing

• Process monthly payroll for employees across multiple locations in India.
• Validate payroll inputs including new hires, terminations, promotions, transfers, salary revisions, bonuses, allowances, and deductions.
• Ensure accurate calculation of earnings, taxes, deductions, reimbursements, and final settlements.
• Perform payroll reconciliation and pre-payroll/post-payroll validations.

Statutory Compliance

• Ensure compliance with Indian labor laws and payroll regulations.
• Administer statutory deductions and remittances, including:
  • Provident Fund (PF)
  • Employee State Insurance (ESI)
  • Professional Tax (PT)
  • Labour Welfare Fund (LWF)
  • Income Tax (TDS)
  • Gratuity and other statutory benefits
• Coordinate timely filing of statutory returns and payments.

Employee Lifecycle Payroll Activities

• Manage payroll activities related to:
  • Onboarding
  • Employee transfers
  • Salary revisions
  • Leave Without Pay (LOP)
  • Separation and Full & Final Settlements (FnF)
  • Any other component opted by employees (i.e car lease, LTA, parental insurance)
• Ensure accurate processing of variable pay, incentives, commissions, and bonuses.

Tax Management

• Support annual tax declaration and proof submission processes.
• Verify income tax calculations and Form 16 generation.
• Assist employees with payroll and tax-related queries.
• Analysis on monthly TDS deductions

Reporting & Reconciliation

• Prepare payroll reports for HR, Finance, and management.
• Perform monthly reconciliation of payroll accounts.
• Maintain payroll records and audit documentation.
• Provide reports on headcount, payroll costs, statutory payments, and payroll analytics.

Vendor Management

• Coordinate with external payroll service providers, where applicable.
• Review payroll outputs and service-level compliance.
• Manage issue resolution and process improvements with vendors.

Audit & Compliance Support

• Ownership in internal and external audits related to payroll.
• Ensure compliance with SOX, internal controls, and company policies.
• Maintain payroll documentation and evidence for audit requirements.

Process Improvement

• Identify opportunities for payroll automation and process optimization.
• Participate in HRIS and payroll system enhancements.
• Support payroll transformation and standardization initiatives.

Experience, Education and other Required:

• Bachelor's degree in Commerce, Finance, Accounting, Human Resources, or related field.
• Master's degree or professional certification is an advantage.
• 3-7 years of payroll experience with a focus on Indian payroll.
• Experience handling payroll for medium to large organizations.
• Experience working with outsourced payroll vendors is preferred.

Technical Skills

• Strong understanding of:
  • Indian payroll regulations
  • Income Tax Act provisions
  • PF, ESI, PT, LWF regulations
  • New labour code framework
  • Final settlement processing
  • Payroll accounting and reconciliations
• Experience with payroll systems such as:
  • SAP SuccessFactors Employee Central Payroll
  • SAP HCM Payroll
  • Workday Payroll interfaces
  • ADP
  • Excel (Advanced)

Preferred Experience

• Payroll processing for 500+ employees.
• Shared Services / Global Business Services (GBS) environment experience.
• SAP SuccessFactors Employee Central Payroll experience.
• Exposure to payroll transitions and transformation projects.
• Knowledge of payroll controls and compliance frameworks.

What we offer:

In return, we offer a wide range of rewards and benefits,

• 20 days Privilege Leave, 13 days Emergency leave and 14 Public holidays per year.
• Medical Insurance, Life Insurance and Career Progression
• When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you'll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine AtkinsRéalis project management expertise and Hitachi Energy's deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon's vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

To know more about the Linxon please click on the link below.

Building the infrastructure to power the world - we are Linxon! - YouTube