Project Coordinator - Contracts

Your role

• Work closely with Contracts Manager and Contracts Director to create and maintain a cohesive and dependable Commercial Team.
• Help ensure that Commercial contractual obligations are identified and met by the Joint Venture.
• Assist project staff with identification, documentation, notification, and quantification of changes in the Work and claims.
• Maintain appropriate contract records by monitoring and maintaining the Project Commercial log.
• Assist Contract Manager and Contract Director in drafting commercial letters to client and subcontractors as required.
• Transmit documents across to the client as required.
• Assisting with preparation of reports with the Contract Manager as required.
• Attend and support customer and JV project meetings and reviews.
• Support close functional interface between Commercial, Finance and Project Controls.
• Prepare finalized packages for Management signature prior to transmittal.
• Develop and maintain estimate files for support of change management.
• Requires access to confidential financial and contractual information support of role (including labour and other cost data, profit projections, past contracts and medium to long term strategic planning data).
• Coordinate and facilitate administrative communication with the client's counterpart, ensuring smooth contract management, updates, and compliance documentation.
• Electronically organize and maintain all contract documents, transmittals, and other contract-related files, to ensure efficient storage, retrieval, and record-keeping.
• Other duties as assigned.

Fiscal responsibility:

• Fiscal responsibility as required by the Joint Venture agreement.
• Maintain confidentiality of commercial and personnel data.

Extent of public contact:

• Clients, subcontractors, Joint Venture (JV) partners.
• Project Managers, project personnel, estimating personnel.
• Trades execution team – supervision and field execution team members.