Project Coordinator

Your role

Field Engineering/Interface Management:

• Performs routine site walks to verify construction progress against drawings, specifications, and schedule requirements.
• Submits and tracks shop drawings, product data sheets, etc. to the Quality Representative and Engineer of Record (EOR) for review and approval via Acconex.
• Submits and tracks 'Request for Information (RFIs)' and 'Design Change Requests (DCRs)', working closely with the EOR to provide an adequate solution for Construction.
• Prepares and participates in meetings with the project team, architects, consultants and subcontractors.
• Prepares and distributes accurate and detailed meeting minutes promptly.
• Organizes and maintains project site files and documents; manages electronic document database and/or file sharing site.
• Maintains up-to-date, accurate documents for the project including drawings, plans, submittals, document logs, purchase orders, etc.
• Assists with providing final document turnover to client at completion of project.
• Understands and enforces the Inspection Test Plans (ITPs) and corresponding checklists.
• Prepares inspection documents and field verifies that the work has been completed in line with the project specifications.
• Coordinates interfaces between multiple subcontractors, disciplines, utilities, and stakeholders to minimize conflicts and disruptions.
• Maintains project awareness to keep the Project Manager and others informed about status and potential project issues.

Construction Planning & Controls:

• Assists Project Manager and Superintendent with short-term work planning, schedule updates, and productivity tracking.
• Monitors schedule progress and identifies potential impacts to milestones, critical path activities, and upcoming work fronts.
• Tracks in-field quantities to be measured as a Key Performance Indicator (KPI) for our self-delivered workforce.

Commercial & Change Management:

• Assists with preparation and tracking of change orders, notices of change, and extra work authorizations.
• Supports procurement activities including purchase requisitions, bid evaluations, and material tracking.
• Reviews subcontractor/supplier progress applications and payment certificates.

Safety & Site Coordination:

• Participates in daily pre-job briefings, toolbox talks, and field coordination meetings.
• Supports site safety initiatives and assists with tracking corrective actions, observations, and near-miss reporting.
• Ensures work activities are aligned with approved permits, work plans, and site logistics requirements.
• Develops and reviews Construction Work plans, Job Hazard Analyses (JHAs) and any applicable permit-to-work documents.

Client & Stakeholder Coordination:

• Supports coordination with owners, consultants, utility companies, rail/transit authorities, and third-party stakeholders.
• Assists in preparation of presentations, progress updates, and reporting for project meetings.