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Guaynabo, Puerto Rico, United States of America
JOB TITLE:Puerto Rico Entity Administration & Office Support Coordinator, Energy and Infrastructure Projects (Puerto Rico)
LOCATION: Puerto Rico (On-Site)
Who we are?
Linxon is a company founded on a century of technological expertise and six decades of global experience in substation and electrification projects. By merging AtkinsRéalis' project management prowess with Hitachi Energy's cutting-edge technological knowledge, Linxon leverages the strengths of both parent companies to form a new, dynamic entity.
What we do?
Linxon plays a pivotal role in fostering urban growth, industrial expansion, and community development by constructing essential components of the power transmission grid. We provide comprehensive engineering, procurement, management, and construction services for the execution of large, complex AC power substations, including expansions and electrification across five key segments.
What we believe?
We are driven by the in the value of your investment and a passion for undertaking challenging and high-risk projects. Our expertise, honed over years of experience and reinforced by continuous training, equips us to handle critical mission akin to "Special Forces".
What is your impact?
To learn more about us click on the links below:
Building the infrastructure to power the world - we are Linxon! (youtube.com)
How will you make your impact?
As the Puerto Rico Entity Administration & Office Support Coordinator with Linxon, you will serve as a critical operational anchor responsible for driving compliance, administrative excellence, and organizational efficiency across the Puerto Rico operations. This highly visible role requires a proactive, detail-oriented professional who can seamlessly manage legal entity administration, office operations, employee support, and cross-functional coordination with the Raleigh headquarters.
You will play a key role in ensuring all local entities remain fully compliant, documentation is maintained with precision, employees are supported through exceptional service, and office operations are executed with professionalism and consistency. Success in this role requires exceptional organizational discipline, strong communication skills, the ability to manage multiple priorities simultaneously, and a commitment to maintaining the highest standards of quality, accountability, and operational support.
What will you do?
You will oversee administration and compliance for all Puerto Rico legal entities, ensuring records, registrations, licenses, and filings remain accurate and fully compliant
You will maintain organized document management systems that support operational efficiency, audit readiness, and regulatory compliance
You will support daily office operations by coordinating vendors, supplies, facilities, logistics, and administrative activities
You will serve as a key liaison between the Puerto Rico office and Raleigh headquarters to ensure alignment, communication, and process consistency
You will coordinate onboarding activities, employee setup, and administrative support to deliver a seamless employee experience
You will manage basic IT coordination including laptops, workstation readiness, access setup, and support with centralized IT teams
You will support internal meetings, leadership visits, presentations, and local office events with strong planning and execution
You will provide responsive day-to-day administrative support to employees while promoting a professional, organized, and service-oriented workplace
You will balance multiple responsibilities across compliance, office administration, HR coordination, and leadership support while maintaining accuracy and professionalism
You will support the Office Manager and President of the Hub by acting as a dependable operational partner for the Puerto Rico office.
Who you are?
You have a degree or equivalent experience in Business Administration or a related field, with a strong foundation in operational and administrative management
You have proven experience in administration, compliance coordination, documentation management, or operational support within a fast-paced professional environment
You have strong knowledge of document control, regulatory processes, and compliance tracking with exceptional attention to accuracy and detail
You have experience supporting legal entities, regulated environments, or compliance-driven operations within a corporate setting
You have exposure to office management, HR coordination, employee support, or executive administration functions
You have familiarity with the Puerto Rico business and administrative environment and understand local operational requirements
You have exceptional organizational skills with a disciplined, structured, and detail-oriented approach to managing responsibilities
You have strong communication, coordination, and relationship-building abilities across all levels of the organization
You have a service-oriented mindset focused on employee support, responsiveness, and delivering a positive workplace experience
You have the ability to manage multiple priorities simultaneously while maintaining professionalism, efficiency, and high-quality results
You have a strong sense of ownership, accountability, reliability, and commitment to operational excellence
You are fluent in both Spanish and English, with strong written and verbal communication skills in both languages
You have the ability to serve as a trusted point of accountability for entity administration, office coordination, and employee support functions
You have the ability to maintain a structured, compliant, and well-organized office environment aligned with company standards and expectations
What We Offer:
Competitive Salary: Enjoy a rewarding compensation package that reflects your contributions.
Health, Dental, and Vision Coverage: Comprehensive benefits to support your well-being and that of your family.
401K with Employer Match: Invest in your future with our generous retirement savings plan.
Employee Assistance Program (EAP): Access confidential support for personal and professional challenges.
Paid Time Off (PTO): Recharge and relax with ample time off to maintain work-life balance.
Learning and Development: Expand your skills through training programs and career-building opportunities.
Mentorship Initiatives: Connect with experienced professionals for guidance, support, and career insight.
Internal Mobility: Explore opportunities across departments and office locations to broaden your experience.
Performance-Based Advancement: Grow your career through clear pathways tied to your achievements and impact.
We are proud to announce that LinxonAmericas has been certified as a Great Place to Work® reflecting our commitment to fostering a diverse, inclusive environment that fuels innovation and teamwork.
#Linxon
Location
Guaynabo, Puerto Rico, United States of America
Job Type
Full time
Ref
R-154216
Salary range
-
Why choose AtkinsRéalis?
Wherever you are in your career – and whoever you are – AtkinsRéalis is for you. Here, support and collaboration are a vibrant part of a culture that lets you choose where – and how far – your career can go. Take on projects that push boundaries and drive sustainable impact, surrounded by colleagues who believe there's no limit to how brilliant you can be. It's time to join a like-minded team where you'll be rewarded, supported, and free to be your kind of brilliant.
Discover Frida’s video, where she combines technical expertise and leadership, without compromise.
Frida: combining technical expertise and leadership, without compromise
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