Business Administration Assistant

We are looking for an enthusiastic and organised Business Administration Assistant (BAA) based in one of our UK regional offices to work in conjunction with the Executive Assistant to our Chief Digital Officer to provide support to our Digital team.

As BAA you will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making.  The ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.  You should demonstrate experience in handling administrative support related tasks with minimal supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES (Other duties may be assigned):

Providing efficient business administrative support to the Digital team, duties will include but are not restricted to:

• Travel arrangements for the Global Programme Leads including more complex travel for the wider Digital team.
• Diary support for the Global Programme Leads – occasional meeting arranging / liaising with other EA/Pas.
• External venue booking / workshop set up.
• Occasional report running.
• Visa applications for team members.
• Support with supplier set up / invoice coding / similar.
• Monthly expenses for the Global Programme Leads.
• Occasionally act as a conduit between the Digital team and CDO working closely with the Executive Assistant to the CDO.
• Monthly update / chase of annual leave trackers.
• Tracking & coordination of tasks for digital teams new joiners/leavers.
• Ad hoc tasks.

Requirements:

• Experience working with global teams.
• Able to work well under pressure and prioritise workload, while managing multiple tasks.
• Professional and confident manner.
• Can be trusted to always maintain confidentiality.
• Organised and efficient.
• Ability to communicate in a concise manner (oral and written) at all levels within the organisation, and to liaise with senior personnel.
• Flexible, approachable, and willing to pitch in with all tasks and step away from routine when the pressure is on.
• Positive proactive approach.
• Excellent administration and communication skills.
• Excellent knowledge of Microsoft Suite (Outlook, Excel, Word, PowerPoint, SharePoint, and MS Teams).
• Good time management skills with ability to work to deadlines.
• Relevant experience in a similar position.

Read more about how you can thrive with us: Equality, diversity & inclusion in the UK & Europe (atkinsrealis.com) 

Meeting your needs: 

When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career. 

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need. 

New name, new era. We are AtkinsRéalis.  It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below: 

YourReward at AtkinsRéalis (atkinsrealis.com) 

More about us: 

AtkinsRéalis is a leading global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world. 

Check out some of our recent, most exciting projects: AtkinsRéalis Projects (atkinsrealis.com) 

Additional Information: 

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance.  If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance. 

We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.