Executive Personal Assistant
- Cities & development, Project, programme & cost management
Are you ready to take the next step in your career?
Apply for this roleThis vacancy has now expired. Please see similar roles below...
- Sufficient and appropriate experience in an Executive PA role at a similar level
- Exceptional client liaison skills
- Excellent working knowledge of Word, Excel, Visio PowerPoint and Outlook and a strong awareness of IT technology available
- Strong communication skills, both verbal and written
- The ability to make decisions and use initiative
- Well organized with a methodical approach to day to day activities
- Ability to manage a fluctuating workload and maintain a calm dispositions at times when working under pressure
- Ability to manage multiple diaries
- A positive and team oriented outlook
- Ability to lead by example and share best practice with peers
- Experience or understanding of the Construction/ Engineering industry would be advantageous, however not essential
- Keen to learn and continue developing
- Ability to push back to “protect” the Country Director
- Actively broaden experience and expertise in line with the core competencies
- Ability to take minutes
- Screening phone calls, enquiries and requests, and handling them when suitable or directing to appropriate teams
- Being the first point of contact with people from both inside and outside the organization regularly liaising with clients, suppliers and other colleagues at all levels
- Organising, attending, recording and distributing minutes of meetings
- Keeping an accurate record of papers and electronic correspondence on behalf of the PD and maintaining an efficient retrieval system/ process
- Successfully working with senior management and collaborating with colleagues from across the Group
- Creating and overseeing the production of PD’s documents, letters, briefing papers, reports and presentations; demonstrating excellent literacy proficiency, particularly spelling and the correct use of punctuation and grammar
- Proof-reading documents to check they are complete and accurate
- Compiling, copying and distributing documentation
- Efficiently maintaining the PD’s reporting timetable and diary and arranging appointments and related requirements
- Conducting regular meetings with the PD to review and discuss upcoming events and other request
- Developing your understanding of the organisation’s Policy and arrangements for managing your own personal safety while at work
- Managing other individuals including undertaking performance and development reviews (PDRs) and mentoring and coaching less experienced colleagues
- Providing guidance, leadership and technical expertise to team members
- Completely communicating and interacting with others, in accordance with F+G’s values
Build relationship with client’s PA
- Substantive experience having progressed through demonstrating your established knowledge and understanding of business administration, and working with Senior Executives, excellent organisation and communication skills
- Ability to produce professional reports, minutes, briefing papers, documents and presentations
- Strong time management, planning/ organizing and presentation skills
- Good level of personal confidence and resilience
- Ability to lead/ manage
- Ability to manage workload and resources
- We developed communication, negotiation/ problem solving skills and ability to understand the needs of different stakeholders
- Understanding of health, safety and environmental requirements applicable to business/ office/ site environments
- Confidence to proactively work unsupervised and on your own initiative
- Clear understanding of the importance of accuracy, and demonstrate this in all your work
- Excellent standard or proficiency in oral and written communication with strong attention to detail
- Sound understanding of the main components of Microsoft Office and other role related software package
- Experience in dealing with Senior Executives in the region
- Good understanding and practical application of customer service principles and practices
Commercial/ Strategic thinking - Understanding of company financial management procedures
- Knowledge of the range of services provided by the company
- Familiarity and effective use of the organisation’s (company) Policies, and corporate systems and processes for delivering tasks
- Good understanding of the broader business including having an awareness of the strategic objectives.
- A competitive salary
- Accommodation allowance
- Transportation allowance
- 22 calendar days annual leave
- Medical and life insurance cover
- Company gratuity scheme
- Discretionary bonus scheme
- Annual flight allowance to point of origin
- Employee Well-Being Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants
Are you ready to take the next step in your career?
Apply for this rolePreview
USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
Preview
USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
Related job roles
Salary
Location
Bangalore
Job Type
Full Time
Career Area
Human resources
Category
Permanent
Location
Bangalore
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-113626
Expiry Date
01/01/0001
Salary
Location
Derby
Job Type
Flexible Working
Full Time
Career Area
Natural sciences
Category
Permanent
Location
West Midlands
Derby
Description
At AtkinsRéalis, our team of ecologists work throughout the UK to deliver a diverse range of challenging and exciting projects that benefit our clients, biodiversity and society.To meet our growing pr
Reference
R-112768
Expiry Date
01/01/0001
Author
Ritwi ChatterjeeAuthor
Ritwi ChatterjeeSalary
Location
Epsom
Job Type
Flexible Working
Full Time
Career Area
Geotechnical engineering
Market
Cities & development
Category
Permanent
Location
Epsom
Description
We have a great opportunity in our UK team for an ambitious Sediment Dynamics Engineer to join our multi-disciplinary Marine Geo-team, with a focus on acting as technical lead for seabed mobility and
Reference
R-111946
Expiry Date
01/01/0001
Author
Dwithi MAuthor
Dwithi MSalary
Location
Bristol
Job Type
Full Time
Career Area
Nuclear
Market
Nuclear
Category
Permanent
Location
Bristol
Description
Nuclear Safety EngineerDo you enjoy working in safety critical industries? Do you like delivering solutions to technically complex problems? Join us as a Nuclear Safety Engineer and play a vital role
Reference
R-114453
Expiry Date
01/01/0001
Author
Shamily GopalAuthor
Shamily GopalSalary
Location
UK
Job Type
Flexible Working
Full Time
Career Area
Engineering (Other)
Market
Water
Category
Permanent
Location
United Kingdom
Description
Shape the Future of our cities and environments. Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and to
Reference
R-114276
Expiry Date
01/01/0001
Author
Dwithi MAuthor
Dwithi MSalary
Location
Leatherhead
Job Type
Flexible Working
Full Time
Career Area
Civil engineering
Market
Transportation
Category
Permanent
Location
Potters Bar
Dartford
Leatherhead
Description
AtkinsRéalis, Balfour Beatty and Egis Road Operations UK are part of a consortium, creating Connect Plus Services, a unique partnership with a collective strength in highways asset care from finance,
Reference
R-112198
Expiry Date
01/01/0001
Author
Ativ JoshiAuthor
Ativ JoshiSalary
Location
Riyadh
Job Type
Full Time
Career Area
Quantity surveying
Market
Project, programme & cost management
Category
Permanent
Location
Riyadh
Description
AtkinsRéalis is looking for an Senior Quantity Surveyor with CostX experience. To lead our successful pre-contract and measurement team across the Riyadh, we are now seeking to add an MRICS Senior Qua
Reference
R-114689
Expiry Date
01/01/0001
Salary
Location
N/A
Job Type
Flexible Working
Full Time
Career Area
Railway signalling
Market
Transportation
Category
Permanent
Location
N/A
Description
Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and together we face our clients' problems head-on. It'
Reference
R-112011
Expiry Date
01/01/0001
Author
Vinayak DaddiAuthor
Vinayak DaddiSalary
Location
Dubai
Job Type
Full Time
Career Area
Project controls
Market
Project, programme & cost management
Category
Permanent
Location
Dubai
Description
AtkinsRealis is currently looking for a Planner in Dubai, UAE to join a large programme of work.About AtkinsRéalis Created by the integration of long-standing organizations dating back to 1911, Atkins
Reference
R-114259
Expiry Date
01/01/0001
Salary
Location
N/A
Job Type
Flexible Working
Full Time
Career Area
Railway signalling
Market
Transportation
Category
Permanent
Location
N/A
Description
Are you ready to take up a vital role in shaping some of our exciting projects? How about joining our talented team, where everyone has a voice, and together we face our clients' problems head-on. It'
Reference
R-112012
Expiry Date
01/01/0001
Author
Vinayak DaddiAuthor
Vinayak DaddiAtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more