Office Manager - Part time, 30 hours per week

We are looking for an experienced Office Manager to join our Aerospace, Defence, Security and Technology business based in Nova North, London.  In addition, overseeing our Epsom office where we have a small team.

The role will involve working under the direction of the Senior Office Manager to support in the day to day administration and support for the London office.  We are looking for an individual who can proactively integrate themselves into a busy office. 

Requirements:

Essential Criteria -

• Educated to GCSE level including English and Maths.
• Previous office management experience.
• Ability to work in a busy, professional office environment.
• Experienced user of MS Office suite and proficient in using Teams.
• Self-sufficient/ability to work independent from instruction with a proactive approach.
• Accurate record keeper, systems and process driven.
• Strong verbal and written communication skills.

Responsibilities:

• Office Management.
• Support to London & Epsom ADS&T House Lead including business continuity and all other aspects of Office Management.
• Responsible for new starter set up, day one inductions and leaver close-down tasks.
• Oversee staff data through reporting to ensure the business complies with GDPR including distribution lists.
• Provide support to staff based at client sites.
• Support with staff CV’s – review/format and monthly reporting.
• Liaison with suppliers such as ITS, Finance and Facilities Management to resolve issues.
• Management of corporate credit card purchases and staff engagement budget.
• Complete Office Safety Champion duties and checks.
• Arrangement of meetings, events and hospitality as required.
• Responsible for maintaining spreadsheets and Email distribution list in Outlook.
• Monitor stationery, printers, mail and locker keys.
• Monitor and investigate IS Billing issues through monthly emails and quarterly reports.

QSSE:

• Maintain ‘Quality Safety Security and Environment information’ and PPE equipment.
• Local Information Assurance Manager attend monthly meetings and process actions as required.
• Undertake Fire Marshall duties.

Travel between to our London and Epsom office will be a requirement of this role.  This is a part time role, 30 hours per week.

Why work for Atkins?

People join us because they share a desire to be at the forefront of the ADS&T Business Unit and deliver outstanding projects. We empower our people to be the professional individuals they want to be, working on projects they feel proud of, making a difference to the world they live in and the legacy they leave behind.

We develop individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents. We encourage participation in all forms of training and have an active programme of in-house as well as external training for all our staff.

Meeting your needs:

When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.

Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.

Read more about 'Total Reward'.

More about us:

Atkins, a member of the SNC-Lavalin Group, is a leading global consultancy with over 80 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.

Atkins, ranked as one of LinkedIn’s Top 25 Companies, where UK professionals want to work and stay once they join. We're also a Silver Rating holder in the Aerospace & Defence sector, as per the Financial Times rating of the UK’s leading management consultants.

Check out some of our recent, most exciting projects.

Training:

Atkins is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Flexible Working:

Atkins recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment.

We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements.

Diversity & Inclusion:

ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

Security Clearance:

This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.

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