Project Document Controller

Why join us?

It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive.  We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis!

We are hiring! AtkinsRéalis continues to grow in the US and is seeking an experienced, energetic and highly motivated self-starter to join our National Alternative Delivery Group as Project Document Controller in Honolulu, Hawaii. In this role you will support the federal and commercial resources, activities for one or more Alternative Delivery projects. The candidate should possess considerable experience in the Design Build/ Progressive Design Build space and will have previously held Federal and commercial related roles in major projects.

The Project Document Controller partners with the Office Engineers and Project Managers. The Document Control Manager is responsible for: establishing a procedural framework for collecting the controlled documents, including developing and/or enhancing document controls procedures and tools;

managing and enforcing the collection, distribution and filing of controlled documents, including being watchful of documents moving in and through the organization to validate correct processing and recording, conducting periodic spot audits of a functional group’s document control; and for providing document control training to seek collaboration and cooperation of the team members.

About Us

AtkinsRéalis is one of the world’s most respected design, engineering and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

For your assigned projects:

• Develop and implement new document control procedures as necessary for area of responsibility. 
• Provide training to management and technical/administrative staff in area of responsibility in matters of document control.
• Perform quality control reviews in the area of document control for area of responsibility. -Revise and maintain the Standard Operating Procedures manual for area of responsibility. –
• Maintain and update information on relevant TeamSite(s), if applicable.
• Coordinate document production in legal matters.
• Maintain document control system in area of responsibility.
• May perform such other duties as the Supervisor may from time to time deem necessary.
• Lead and manage all commercial activities related, including contract negotiation, change management, risk management, progress measurements, cost management, schedule management and financial oversight.
• Oversees the direction of the project’s commercial resources (contract, change management, scheduling and project controls).
• Ensure company policies, processes and procedures are adhered to including Project Reviews and forecast updates.
• Develop and implement Commercial Management Plans including Change Management Plan, Project Controls Management Plan and Schedule Management Plan.
• Responsible for ensuring commercial obligations under the contract are met including reporting, change notification/estimates, schedule progress updates and invoicing.
• Guide change management process including all change order negotiations with the client.
• Subject Matter Expert for Commercial Management for the Project Director, Project Team and client.

What will you contribute?

Required Skills

• Excellent interpersonal and organizational skills required. Ability to deal effectively and harmoniously with people at all levels of the organization.
• Highly articulate, clear and analytical approach to problem solving, strong decision-making abilities and business acumen.
• Proven ability to manage multiple priorities simultaneously.
• Excellent understanding of commercial management techniques and approaches including change management, cost management, progress measurement, schedule management and financial management.
• Excellent negotiation, communication, and interpersonal skills.
• Best in class analytical and critical thinking skills.
• Highly articulate, possessing a clear and analytical approach to problem solving, strong decision-making abilities and business acumen
• Ability to work effectively in a fast-paced, dynamic environment.
• Excellent interpersonal, communication, and interpersonal skills required.

Education and Experience

• Requires five years' experience in diversified business experience in positions with administrative, clerical, and document control duties or a Bachelor's degree in engineering, computer information systems, business, accounting or computer science plus minimum five years (Bachelors degree preferred but not required).
• Strong proven Aconex experience in a Federal Design Build environment
• Proficiency in commercial management software and tools, in particular Aconex and SharePoint (to include Planner and Power BI)
• Proficient with Microsoft applications, Word, Excel, Publisher & Visio.
• Strong knowledge of alternative delivery methods (e.g., Design-Build, Public-Private Partnerships).
• Excellent understanding of commercial management techniques and approaches including change management, cost management, progress measurement, schedule management and financial management.

What we offer at AtkinsRéalis:

AtkinsRéalis realizes that health, mental and financial wellbeing, are all equally needed to achieve balance in life. We are pleased to offer a robust rewards package that help our employees have peace of mind in and outside of work.  Our benefit offerings address all of the areas that are part of living a healthy life.

We recognize that what is important to people, continues to change. Some of our other benefits to ensure our employees feel supported, include continuing to offer health and dental coverage for domestic partners and a full list below. Our culture is one of providing support and training for our employees to thrive. We offer learning and development programs, training, career pathing opportunities, and a tuition reimbursement plan. At AtkinsRéalis, you will enjoy a robust rewards package which includes:

• Competitive salary
• Flexible work schedules
• Group Insurance
• Two Floating Holidays
• Paid Parental Leave (including maternity and paternity)
• Pet Insurance
• Retirement Savings Plan with employer match
• Employee Assistance Program (EAP)
• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program
• An inclusive culture of Employee Resources Groups centered around women, African-Americans, Hispanics, LGBTQ+, Neurodiversity and Emerging Professionals.
• A Foundation that is employee-funded with a 2-to-1 match from the company providing STEAM education for minorities from K-12 to college

If this sounds like you and you would like to expand your career with us, apply today!

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Veteran/Disability.

Please review AtkinsRéalis Equal Opportunity Statement here:

https://careers.atkinsrealis.com/equal-opportunities-statement

AtkinsRéalis cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Expected compensation range is between $62,000 - $92,000 annually depending on skills, experience, and geographical location.

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.atkinsrealis.com/recruitment-agencies