Senior Adminstrator
- Corporate
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If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
- A strong communicator who can liaise with contacts face to face and over the phone
- Strong Administrative experience
- Conversant in Outlook, Word, Excel and PowerPoint
- Able to create documents/reports/processes appropriate to the needs of the office
- Able to demonstrate organisational ability, use initiative and prioritise workload
- Good written and communication skills and a professional manner
- Self-sufficient/ability to work independent from instruction with a proactive approach
- Excellent attention to detail
- Office Coordination and general office duties
- Managing all new starters, leavers and transfer and associated administration
- Budgets and managing corporate card
- Assist with travel bookings
- Local Information Assurance Manager for local office
- Office Safety Champion
- Support to team members and other offices when required
- Emailing staff who have post to collect. Sending reminders when not collected
- Ensuring adequate supplies of expenses envelopes available
- Liaising with Post Room on special delivery/courier requests
- Responsible for all copiers floorplate
- Ensuring all in working order with regular checks throughout the day
- Ensuring adequate toners available
- Reporting faults to engineers and liaising with them on arrival
- Maintaining a tidy agile environment and IT equipment for each desk
- Manage distribution list’s
- Coordinate office moves
- Saving desktops for visiting staff if required
- Maintaining list of lockers allocated
- Identifying lockers needing to be returned due to secondment
- Keeping a waiting list
- Taking bookings for conference room 30.6
- Ensuring meeting room/Offices are clean and tidy
- Ensuring whiteboard pens etc stocked
- Support with booking internal and external conference rooms
- Dealing with staff adhoc office enquiries
- Printing documents/binding for visiting staff
- Assisting staff with organising various tasks i.e. photographer, compiling photo schedule of staff, collection of workshop material etc
- Budgets and managing Corporate Card
- Ensuring stationary cupboard fully stocked of all items
- Ordering of catering supplies
- GIS Charges
- Review monthly GIS charges
- Alert those highlighted as high users
- Recognition Awards
- Liaising with staff on which voucher they want
- Processing online vouchers and gift cards
- Ensuring online vouchers received by staff
- Printing receipts and coding
- When required, booking hotels, trains, flights or car hire
- Advice on travelling to certain countries
- Support with Visa’s
- Local point of contact for information
- Participating in weekly IA meetings
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USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
Preview
USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
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