Senior Personal Assistant
- Transportation
Are you ready to take the next step in your career?
Apply for this roleThis vacancy has now expired. Please see similar roles below...
Transportation is a division of circa 4,000 people and in excess of £300m annual turnover, delivering a wide portfolio of projects ranging from strategic advice through to major infrastructure schemes. We aim to be at the heart of this unprecedented period of change investing in innovation and new technology to give us a leading edge for the future. We aim to shape the future of transportation in the UK and this role is right at the heart of achieving this.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Providing an efficient PA support service to several directors; the duties will include but are not restricted to:
• Email inbox management along with complex diary management
• Screen incoming calls, post and emails using own judgment to draft responses, deal with and redirect as appropriate
• Attend team meetings and take minutes
• Assist the Strategic Highways senior team
• Liaise with clients and stakeholders from UK, abroad and in Industry
• Effective liaison with other PAs both internal and external
• Liaise with senior members of staff to obtain information for reports
• Produce agenda’s/itineraries/PowerPoint presentations as required
• Produce monthly business report by collating information from different sources
• Ensure managers are fully briefed and have the necessary papers for meetings
• Timely and accurate transcription of correspondence from dictated or hand-written work
• Manage special projects on an ad hoc basis
• Produce and submit monthly expenses
• Maintain accurate systems for electronic filing
• Geographical knowledge and ability to comprehend differences in international workings which may affect business delivery
• Complex travel arrangements, domestic and international
• Arrange travel visas where necessary
• Organise functions/conferences from a brief and negotiate prices for venues and travel
• Ensure that the [manager] is and feels fully supported in all areas of administration
• To be a professional representative and extension of the business and your manager
• Assist visiting Directors with ad-hoc requests
• Build an effective relationship with the [manager] and peers so that you can proactively pre-empt, plan and collect information and deliver your service to help support their role
REQUIREMENTS
• Professional individual comfortable working within a large corporate environment
• Excellent IT skills; Microsoft Outlook, Office 365, Word, Excel and PowerPoint
• Excellent attention to detail and accuracy, with the ability to produce quality documentation
• Excellent interpersonal/communication skills
• Will be supported and work with small team of PA’s, therefore team player a must
• Ability to work under pressure and to tight deadlines
• High level of discretion and confidentiality
• A Proactive self-starter with a calm, reliable and flexible approach to fast-changing daily schedule
• Enthusiasm for learning and development
• Resilient and flexible
• Organizational and planning skills
• Actively contribute and apply initiative
• Information gathering and monitoring skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Organisational and planning skills
TRAINING
Atkins develops individuals through a portfolio of training and development activities designed to help you make the best of your abilities and talents. These are reviewed with individuals through an annual appraisal process. We actively support staff in achieving corporate membership of relevant institutions.
Atkins has been named as one of the top 50 employers for women for 2011. The listing recognises Atkins as an organisation that is committed to making the most of the women in our workforce.
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.
If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
Are you ready to take the next step in your career?
Apply for this rolePreview
USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
Preview
USAContent type
BlogsPublish date
05/03/2024
Summary
Robotics, electrification, alternative power sources; not long ago, these phrases would have been little other than the stuff of a good futuristic plotline. Today, they are the forces that are d
Related job roles
Salary
Location
Montréal
Job Type
Full Time
Career Area
Engineering (Other)
Category
Permanent
Location
Toronto
Montréal
Description
AtkinsRéalis est actuellement à la recherche d’une ingénieure ou d’un ingénieur en structure - Tunnel.A ce poste, vous serez amené à concevoir des tunnels pour les infrastructures de transport, de bar
Reference
R-114656
Expiry Date
01/01/0001
Salary
Location
North York
Job Type
Full Time
Career Area
Engineering (Other)
Market
Cities & development
Category
Permanent
Location
North York
Description
Intermediate Mechanical EngineerAre you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities
Reference
R-114623
Expiry Date
01/01/0001
Salary
Location
Riyadh
Job Type
Full Time
Career Area
Engineering (Other)
Category
Permanent
Location
Riyadh
Description
We are currently looking for a Service Delivery Expert for our major rail metro project, you will play a pivotal role in coordinating and managing the Operations and Maintenance (O&M) contractors duri
Reference
R-107615
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!What will you do?Work on pr
Reference
R-114660
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!What will you do?Work on pr
Reference
R-114659
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!What will you do?Work on pr
Reference
R-114657
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!What will you do?Work on pr
Reference
R-114652
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Join Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!What will you do?Work on pr
Reference
R-114651
Expiry Date
01/01/0001
Salary
Location
Chennai
Job Type
Full Time
Career Area
Linxon - NewCo
Category
Permanent
Location
Chennai
Description
Job Title: SCM Risk Intelligence Analyst Location: Chennai, IndiaJoin Us! We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company d
Reference
R-114639
Expiry Date
01/01/0001
Salary
Location
Oak Ridge
Job Type
Full Time
Career Area
Trade & Labor
Market
Nuclear
Category
Permanent
Location
Oak Ridge
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of maki
Reference
R-114625
Expiry Date
01/01/0001
AtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more