Adjointe-Réceptionniste/Administrative-Receptionist
- Corporate
- Montréal
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Pourquoi rejoindre notre équipe?
Adjointe administrative
Sous la supervision de l’adjointe de direction du Président et chef de la direction, ce rôle-clé interagit autant auprès des parties prenantes internes qu’externes. Elle est responsable de l’accueil des visiteurs à l’étage exécutif et des membres du conseil d’administration, ainsi que d’apporter un soutien administratif à l’adjointe de direction.
Quelle sera votre contribution dans l'équipe
Administration :
- Préparer et imprimer le matériel pour les rencontres
- Réservation d’hôtel, de vols et de transport des membres du CA et du président et chef de la direction
- Préparation des comptes de dépenses du président et chef de la direction
- Préparer et réviser des présentations Powerpoint
- Suivi des bons de commande et facturation
Réception :
- Accueillir les visiteurs, déterminer la nature de leur visite et les diriger vers les salles de conférences
- Répondre, filtrer et rediriger les appels, prendre des messages, effectuer des réservations de salles
- Assister l’adjointe de direction dans la coordination et la logistique des rencontres du comité exécutif, ainsi que du conseil d’administration
- Préparer les salles de conférence avant les rencontres, et suite aux rencontres s’assurer que les salles sont dans un état adéquat pour les prochaines rencontres
- Commander auprès de divers traiteurs pour les réunions
Que recherchons nous?
- Diplôme d’études professionnelles (DEP) en techniques administratives
- Bilinguisme obligatoire, français et anglais, parlés et écrits
- Expérience de 3 ans en tant que secrétaire-réceptionniste ou autre rôle connexe
- Expérience dans un environnement corporatif et travail auprès de la haute direction
- Excellente connaissance de la suite Microsoft Office
- Sens de l’organisation, gestion des priorités et autonome
- Discrétion essentielle, courtoisie et professionnalisme
- Esprit collaborateur et une attitude positive
- Grande capacité d’adaptation et ouverture aux multi-tâches
- Aptitude à gérer le stress
- Disponibilité occasionnelle en dehors des heures régulières lors des réunions du CA et des comités exécutifs
Ce que nous offrons chez SNC Lavalin:
Chez SNC-Lavalin, vous profiterez d’une rémunération compétitive, d’un environnement de travail sain et sécuritaire, et d’une gamme complète d’avantages sociaux (assurances collectives, programme d’épargne-retraite, régime d’actionnariat, emploi permanent, programme de formation continue, etc.)
Vous pensez qu’une carrière dans notre équipe pourrait correspondre à votre profil, soumettez sans attendre votre candidature en ligne !
Le masculin est utilisé dans le seul but d’alléger le texte.
Chez SNC-Lavalin, nous cherchons à embaucher des individus possédant des caractéristiques, parcours et perspectives diversifiés. Nous croyons fermement que le talent de classe mondiale ne fait aucune distinction à l’égard du genre, de l’origine ethnique ou nationale, de l’identité et de l’orientation sexuelle, de l’âge, de la religion ou de la déficience, mais s’enrichit plutôt de ces différences.
SNC-Lavalin se préoccupe de votre confidentialité. SNC-Lavalin et les autres filiales ou entreprises affiliées de SNC-Lavalin (communément désignées « SNC-Lavalin ») sont déterminées à protéger votre confidentialité. Veuillez consulter notre Avis de confidentialité sur notre site Carrières pour en savoir plus sur la façon dont nous recueillons, utilisons et transférons vos données personnelles.
En fournissant vos renseignements personnels à SNC-Lavalin, vous confirmez que vous avez lu notre Avis de confidentialité et que vous l’acceptez.
Fondée en 1911, SNC-Lavalin est une entreprise mondiale spécialisée en gestion de projet offrant des services professionnels entièrement intégrés et un acteur de premier plan en matière de propriété d'infrastructures. À partir de bureaux situés dans le monde entier, les membres du personnel de SNC-Lavalin sont fiers de bâtir l'avenir. Nos équipes fournissent des solutions couvrant le cycle complet des projets, notamment dans les domaines de l'investissement de capital, des services-conseils, de la conception, de l'ingénierie, de la construction, des investissements de maintien et de l'exploitation et de l'entretien, pour les clients dans les secteurs Pétrole et gaz, Mines et métallurgie, Infrastructures et Énergie. Le 3 juillet 2017, SNC-Lavalin a acquis Atkins, l'une des entreprises de services-conseils les plus respectées du monde dans les domaines de la conception, de l'ingénierie et de la gestion de projet. http://www.snclavalin.com
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Administrative-receptionist
Why join us:
Under the supervision of the Executive Assistant to the President and Chief Executive Officer, this key role interacts as much with internal as with external stakeholders. She is responsible for welcoming visitors to the executive floor and members of the board of directors, as well as providing administrative support to the executive assistant.
How will you contribute to the team?
- Prepare and print material for meetings
- Reserve hotels, flights and transport for BOD members and the President and Chief Executive Officer
- Prepare expense reports for the President and Chief Executive Officer
- Prepare and revise PowerPoint presentations
- Budget tracking in Excel files
- Follow-up of purchase orders and invoicing
Reception:
- Greet visitors, determine the nature of their visit and direct them to the conference rooms
- Answer, filter and redirect calls, take messages, reserve conference rooms
- Assist the executive assistant in the coordination and logistics of meetings of the executive committee, as well as the board of directors
- Prepare the conference rooms before the meetings, and following the meetings, ensure that the rooms are in an adequate state for the next meetings
- Order from various caterers for meetings
What are we looking for?
- Diploma of Professional Studies (DEP) in administrative techniques
- Bilingualism compulsory, French and English, spoken and written
- 3 years experience as secretary-receptionist or other related role
- Experience in a corporate environment and working with senior executives
- Excellent knowledge of the Microsoft Office suite
- Organizational skills, priority management and autonomy
- Discretion, courtesy and professionalism
- Collaborative spirit and a positive attitude
- Great adaptability and open to multi-tasking
- Ability to manage stress
- Must be available occasionally outside of regular business hours for BOD and Executive committee meetings
What we offer at SNC Lavalin:
At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (ie.: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.).
You think that a career in our team could match your profile, submit your application online now!
The masculine gender is used only to simplify the wording.
At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.
SNC-Lavalin cares about your privacy. SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as "SNC-Lavalin") are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.
By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.
Founded in 1911, SNC-Lavalin is a global fully integrated professional services and project management company and a major player in the ownership of infrastructure. From offices around the world, SNC-Lavalin's employees are proud to build what matters. Our teams provide comprehensive end-to-end project solutions – including capital investment, consulting, design, engineering, construction, sustaining capital and operations and maintenance – to clients in oil and gas, mining and metallurgy, infrastructure and power. On July 3, 2017, SNC-Lavalin acquired Atkins, one of the world's most respected design, engineering and project management consultancies. http://www.snclavalin.com
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