Job Description
Atkins has the largest UK consultant capability in the Defence market. We are currently looking for an experienced Project and Office Support Assistant for our office in Silchester.
This is a full time, 37.5 hours per week, role.
The Responsibilities
This is a varied and interesting role providing support to the projects, senior management team, capability teams along with office support responsibilities. These will include:
Act as receptionist, answering the door, telephone and looking after meeting rooms, routing and screening calls for management, arranging incoming and outgoing post, providing clients with refreshments.
General administration and business support duties to the office including, meeting organisation and catering, travel arrangements, hot desk and parking management.
Ensure office supplies are maintained and order replacements as necessary, this includes stationary, Personal Protective Equipment and refreshment supplies.
Manage sick absence of staff including advising line managers and clients when colleagues call in, ensure staff complete sick absence form, returned to HR and ensure tracker is maintained.
Manage opening and closing times of the office.
Support project on client site with administrative duties.
Proof-reading and formatting documents.
The Requirements
Essential
Sufficient level of experience of working in an office environment covering administration and customer services duties.
Experienced user of Microsoft Word, Excel, Outlook and PowerPoint.
Proven organisational skills.
Proven ability to work on confidential documents and issues.
Ability to work with minimal supervision with a proactive approach.
Accurate record keeper, Systems and Process driven with some proven experience in implementing change, i.e. electronic filing system consolidation, effective use of Outlook.
Self sufficient, vibrant and a keen team player.
Strong communicator, with confident and approachable manner.
Motivated to progress and improve current procedures.
Desirable
Experience of databases e.g. Microsoft Access.
Knowledge of Adobe Suite or similar DTP packages.
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary it will be discussed with you at interview.
If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
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ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
