Bid Coordinator

Objective and Scope:

Bid Coordinators are responsible for working with multiple bid directors and teams to coordinate PQQs/proposals, using the Win Work process, to provide quality, winning documents to set deadlines.

Key objectives, to be achieved in collaboration with the Win-Work Team;

• Ensure a winning, compliant, error free document arrives with the client in the correct format, meeting the deadline.
• Provide organisation and structure for the bid manager and teams to ensure effective and efficient work and use of time.
• Ensure the effective use of the WW process and tools, for all bids, to optimize the opportunity of winning.
• Manage the production of all bid documents ensuring they meet required quality standards and time deadlines.
• Assist the bid manager and team with all activities in the WW process and in liaising with other teams.

Key Responsibilities:

Responsible for working with multiple bid directors and teams to effectively use all steps and activities in the WW process: 

• Completes Expressions of Interest and Pre-qualification documentation, liaising with technical team where appropriate.
• Assists/participates with win strategy/planning sessions.
• Organizes coordination, collation and delivery of PQQ/proposals; manages the PQQ/proposals programme.
• Liaises with a graphic designer on the design of the PQQ/proposal where required.
• Uses the Work Winning process and tools, guiding the bid director and team through the process.
• Engages senior technical and management staff to obtain necessary information and commitment for each task.
• Progresses the PQQ/proposal responses through calls, emails and meetings with the team, updating the deliverables matrix and programme on a regular basis.
• Assists the bid manager and team with the interview/presentation ensuring the team has the correct level of creative input and coaching support to enable a winning approach.
• Assists with market research, CV and project profile creation and collation.
• Supports the Administration program for uploading and maintaining CRM data, and running appropriate reports.

Decision Making Authority:

No GAM authority is associated with this position.

Communications and Working Relationships:

The bid coordinator reports directly to the bid manager and works with the bid directors on a daily basis.

SNC Lavalin’s Faithful+Gould business is one of the world’s leading integrated project and programme management consultancies; with over 2,400 professionals operating worldwide.

Our aim is to protect and maximise our clients’ interests throughout the planning and delivery of projects, ensuring they are delivered on time, on budget. We pride ourselves on collaborating with client teams and developing long-term relationships.

Key services include :Project management, programme management, project controls, commercial management, cost management and expert scheduling and construction planning.

Our industry is going through a digital transformation and we have been investing in and pioneering digital methods to improve all aspects of our service. We have focused our digital transformation around platform modernization and product development and through standardization and automation, we are achieving efficiencies that are directly passed on our clients who benefit from a consistent quality of service as well as the savings.

Active in the Middle East for over 20 years, we have offices in the UAE, Qatar, Oman and Saudi Arabia. We hire and retain only the best people in the industry. Our success is built on recruiting – and then developing – brilliant people from a broad range of professional and cultural backgrounds. It’s precisely this diversity of talent that sets us apart.

Acquired by SNC Lavalin in 2017, we also have an extensive depth of geographic exposure across 50 countries and the breadth of 53,000 experts. As one of the largest engineering contractors, we have access to 17,000 staff in the Middle East making us one of the largest multidisciplinary consultancies in the region.

Requirements:

• Graduate with previous experience in a similar role.
• Experience of working in a professional services environment is desirable.
• Advanced skills in Word, Excel and Adobe Acrobat InDesign.
• Professional, assertive, positive and focused approach.
• Methodical and flexible.
• Very good organization skills and the ability to work well under pressure of tight deadlines.
• Confidence to approach all levels to progress activities and resolve issues.

Rewards & Benefits:

We offer an excellent package which includes:

• A competitive salary
• Transportation allowance
• Medical and life insurance cover
• 22 calendar days annual leave
• Medical and life insurance cover
• Company gratuity scheme
• Discretionary bonus scheme
• Annual flight allowance to point of origin
• Employee Assistance Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants