The Bid Manager has the responsibility of managing all phases of the company’s proposal process and oversees all proposal activities to develop RFP-compliant, competitive, high-quality (clear, concise, aligned to the win-strategy) marketing materials, proposals, statements of qualification, and presentations.
Atkins seeks an energetic and highly-motivated self-starter to join our KSA Win-Work Team as a Bid Manager. This position will be based at our Riyadh, Kingdom of Saudi Arabia office. This role reports to the Bids Team Lead.
Ensures the effective use of the EDPM Saudi Arabia Win-Work proposal development process and tools, for all bids, to maximize the opportunity of winning by producing repeatable, reliable results
Full ownership and leadership of the proposal planning, kick-off, development and delivery process.
Provides a clear, structured, logical, proposal plan and schedule to confidently arrive at a winning proposal result
Defining and agreeing a bid budget and schedule baseline (with the Bid Director) and controlling the bid budget and schedule against these agreed baselines.
Ensuring all necessary information, guidelines and supporting documentation is available to successfully undertake commercial and quality review activities.
Ensuring all necessary information and documentation is available to successfully undertake Service Delivery Process Stage Gate Reviews and gaining the requisite approvals.
Be a high-powered conduit that coordinates the transmission of information among the bid development team to permit quick decision-making and alignment in execution philosophies
May lead capture planning / win-strategy planning sessions
Facilitates risk workshops, together with the risk management team
Generates top down financial estimates, and uses benchmarking tools to support financial models
Leads and/or facilitates governance reviews and management approval solicitations
Drives compliance with corporate governance processes, without exception
Authors high-impact, compelling writing for proposal sections where requisite knowledge and expertise are expected, customized to the value proposition
Enhances resumes and other text to be tailored to the client pursuit objectives
Identify weaknesses in a document and creative ways to improve
Use mastery of English language to perform edits and polish near-final drafts to client submission quality standard
Develop graphical content (organization charts, info graphics, photographs) with project team and graphics specialists, according to the company’s approved style guidelines and ensures a consistent look and feel of all outgoing bids
Lead teams through strategic reviews (pink, red, green, gold, and IQR)
Anticipates and mitigates potential delays to proposal submission, ultimately ensuring on-time delivery of the proposal approvals
Coordinate the integration of supplementary proposal solution information from subconsultants or subcontractors
Ensures the 100% on-time delivery and submission of winning, compliant, high-quality, compelling proposals to our clients
Own the production, packaging and delivery logistics of the proposal to ensure timely submission per client’s requirements.
Lead the quick turnaround, coordination and development of post submission proposal clarifications
Leads the post proposal submission interview presentation, ensuring the team has the correct level of creative input and coaching support to enable a winning approach
Lead internal lessons learned debrief
Ensure the proposal closeout process is performed accurately and completely to support business financials and sales forecasting reporting
Supports work-sharing to balance workloads
Mentor assigned pursuit staff, including technical staff, proposal coordinators, and content specialists, by advising on and reviewing proposal management plans, schedules, outlines, compliance, matrices and storyboards, proposal process, strategy.
Ensures pursuits are accurately tracked through CRM/BWS system
Participate in development and maintenance of proposal content library.
Be educated to BSc. degree level or equivalent professional qualification in an engineering discipline or project management
PMP certification will be an asset
Experience with Shipley or Miller Heiman sales methodology. APMP qualification will be a preferred asset
Have a minimum of 5 years working experience proposals or business development role
Ideally have experience of working in a professional consultancy services environment
Be capable and comfortable working with a cross-functional team of Business Development, Technical Experts, Commercial/Risk, Legal, Marketing/Proposals, Human Resources, and others.
Be a terrific professional networker that is able to quickly assimilate the organization chart, and identify appropriate authors, section and volume leaders, subject matter experts (SMEs) and other support personnel to successfully develop a proposal.
Have experience in the Middle East design consultancy sector
Be assertive, enthusiastic, highly organized, methodical and flexible
Possess strong people leadership skills
Ability to communicate and influence at the senior organization level
High level understanding of commercial terms is preferred
Strong project management skills
Efficient with acute attention to detail. Be the quality standard bearer
Proactive nature, particularly with regards to process improvement
Flexible with the ability to work well under pressure in order to manage multiple priorities with tight deadlines.
Excellent written and spoken English, with ability to correct grammar, spelling, punctuation and narrative flow.
Experience in major projects delivery, with P3 experience an asset.
Possess advanced skills in Microsoft software suite (Word, Excel, Visio, Outlook, PowerPoint, Dynamics CRM) and Adobe Acrobat InDesign
Be experienced in leading and facilitating workshops to drive winning strategies
