Commerical Manager

Reports to: Project Director

Role: You are required to assist the Project Director in their cost, procurement and contract administration duties for the assigned project.

You will be responsible for:

• Procurement          
• Cost budgeting, forecasting and reporting
• Contract administration
• Providing miscellaneous ad hoc duties as required by the Project Director
• Your duties will involve working with project staff, client’s staff and project contractors.
• You will be privy to confidential information by necessity. You will treat all such information with the highest levels of confidentiality and will always perform your role with integrity and honour . You are required to ensure that all documents and functions demonstrate high levels of accuracy and professionalism.
• As set out in this schedule, or as otherwise required by the Company from time to time, consistent with your capabilities.

Competence: You must have working experience as a Cost Manager/ Contracts Manager in the construction industry.

• You will have strong knowledge and experience in quantity surveying/procurement and the related systems and procedures. Have strong analytical, research and negotiation skills, strong contractual knowledge including reading and writing contractual terminology, sound communication skills (verbal and written), sound computer literacy including advanced skills in Excel and cost reporting software, excellent interpersonal skills, have an eye for detail, be able to work unsupervised, show initiative in developing new ideas and be able to initiate and follow up tasks without instruction.

Responsibilities:

• Primary responsibility will be to assist the Project Director in all cost, procurement and contract administration related activities for the assigned project.
• Assist the Project Director in all procurement/ contract administration activities, including but not limited to preparing tenders, corresponding with tenderers, analysing submissions, preparing reports, negotiating with tenderers, chairing and writing minutes for tender meetings, preparing contracts, contract data entry into cost management systems, administering awarded contracts and closing final accounts for awarded contracts.
• Assist the Project Director on EventLive (inventory management), ProjectCentre (document management system) and Excel (cost management system).
• Train and manage the activities of other administrative staff during peak periods required to carry out the above activities.
• Assist the Project Director with budget preparation, forecasting, tracking and reporting.
• Estimation, review and tracking of cost movements for design change proposals / options.
• Progress claims assessment, certification, registering and tracking. Including possible site inspection to verify quantities of work complete.
• Variation registering, forecasting, assessment, negotiation and reporting.
• Contract final account preparation, negotiation and tracking.
• Attend meetings and provide information relating to project costs, procurement and contract administration.
• Providing miscellaneous ad hoc duties as required by the Project Director.

• Procurement and cost data entry and review.
• Procurement and cost report preparation.
• Maintaining Project Centre (web-based document management and contract administration system) and Event Live (Inventory management system) cost and contract data.

Skills and Attributes:

• A capacity to deal professionally and confidently with a diverse range of people at all levels.
• Good knowledge of written and verbal contractual terminology.
• Knowledge of systems and procedures to be used for the assigned project (event management, project cost management, procurement and contract administration).
• Strong written communication skills, with a demonstrated ability to draft reports, tender documents, contract documents, minutes, correspondences, procedures, processes and forms.
• Ability to work with limited supervision as well as taking ownership to initiate and follow up with tasks without instruction.
• Sound literacy in computer software, including the Microsoft Office range. Excellent knowledge of Excel and cost management systems.
• Flexibility and ability to work with different areas of the business.
• Punctuality with attendance and with delivering tasks on time.
• Accuracy and attention to detail in all work. Positive attitude and capacity to motivate others.

Reports to: Project Director

Role: You are required to assist the Project Director in their cost, procurement and contract administration duties for the assigned project.

You will be responsible for:

• Procurement          
• Cost budgeting, forecasting and reporting
• Contract administration
• Providing miscellaneous ad hoc duties as required by the Project Director
• Your duties will involve working with project staff, client’s staff and project contractors.
• You will be privy to confidential information by necessity. You will treat all such information with the highest levels of confidentiality and will always perform your role with integrity and honour . You are required to ensure that all documents and functions demonstrate high levels of accuracy and professionalism.
• As set out in this schedule, or as otherwise required by the Company from time to time, consistent with your capabilities.

Competence: You must have working experience as a Cost Manager/ Contracts Manager in the construction industry.

• You will have strong knowledge and experience in quantity surveying/procurement and the related systems and procedures. Have strong analytical, research and negotiation skills, strong contractual knowledge including reading and writing contractual terminology, sound communication skills (verbal and written), sound computer literacy including advanced skills in Excel and cost reporting software, excellent interpersonal skills, have an eye for detail, be able to work unsupervised, show initiative in developing new ideas and be able to initiate and follow up tasks without instruction.

Responsibilities:

• Primary responsibility will be to assist the Project Director in all cost, procurement and contract administration related activities for the assigned project.
• Assist the Project Director in all procurement/ contract administration activities, including but not limited to preparing tenders, corresponding with tenderers, analysing submissions, preparing reports, negotiating with tenderers, chairing and writing minutes for tender meetings, preparing contracts, contract data entry into cost management systems, administering awarded contracts and closing final accounts for awarded contracts.
• Assist the Project Director on EventLive (inventory management), ProjectCentre (document management system) and Excel (cost management system).
• Train and manage the activities of other administrative staff during peak periods required to carry out the above activities.
• Assist the Project Director with budget preparation, forecasting, tracking and reporting.
• Estimation, review and tracking of cost movements for design change proposals / options.
• Progress claims assessment, certification, registering and tracking. Including possible site inspection to verify quantities of work complete.
• Variation registering, forecasting, assessment, negotiation and reporting.
• Contract final account preparation, negotiation and tracking.
• Attend meetings and provide information relating to project costs, procurement and contract administration.
• Providing miscellaneous ad hoc duties as required by the Project Director.

• Procurement and cost data entry and review.
• Procurement and cost report preparation.
• Maintaining Project Centre (web-based document management and contract administration system) and Event Live (Inventory management system) cost and contract data.

Skills and Attributes:

• A capacity to deal professionally and confidently with a diverse range of people at all levels.
• Good knowledge of written and verbal contractual terminology.
• Knowledge of systems and procedures to be used for the assigned project (event management, project cost management, procurement and contract administration).
• Strong written communication skills, with a demonstrated ability to draft reports, tender documents, contract documents, minutes, correspondences, procedures, processes and forms.
• Ability to work with limited supervision as well as taking ownership to initiate and follow up with tasks without instruction.
• Sound literacy in computer software, including the Microsoft Office range. Excellent knowledge of Excel and cost management systems.
• Flexibility and ability to work with different areas of the business.
• Punctuality with attendance and with delivering tasks on time.
• Accuracy and attention to detail in all work. Positive attitude and capacity to motivate others.