Contract Specialist/Document Control job in Miami

This vacancy has now expired. Please see similar roles below...

Atkins is one of the world’s most respected design, engineering and project management consultancies. Atkins has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years.

Atkins has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

Atkins seeks an energetic and highly motivated self-starter to join our Miami, FL Contracts and Subcontracts Team as a Document Control Coordinator.

MAJOR FUNCTION/ROLE

Manage document control system for contracts and subcontracts and provide quality control, oversight and training to ensure that the system operates efficiently and meets users' needs.
Responsibilities include assisting in the business vetting of subconsultants/suppliers, data-entry of subconsultant/supplier record information, and filing of electronic contract documents.

JOB DUTIES

Provide training to management and technical/administrative staff in area of responsibility in
matters of document control.
Perform quality control reviews in the area of document control for area of responsibility.
Coordinate document production in legal matters .
Maintain document control system for ANA prime contracts and subcontracts. Coordinate the
management of the supplier data base/ internal sourcing database.
Complete the vetting of subconsultants/suppliers along with the creation and editing of
subconsultant/supplier records.
File electronic contract documents.
May perform such other duties as the supervisor may from time to time deem necessary.

EDUCATION AND EXPERIENCE

Bachelor's degree plus minimum two years of diversified business experience in positions with administrative, clerical, and advanced filing or document control duties. Without a degree, requires ten years' experience in progressively responsible administrative work. MLS preferred.

SPECIAL SKILLS

Ability to take initiative. Strong organizational, multi-tasking and analytical skills. Attention to detail and high regard for accuracy, efficiency and confidentiality. Proficiency in Word, Excel and PowerPoint required.
Excellent written and verbal communication skills. Skill in using all Microsoft Office software is required. General working knowledge of Oracle 11i is helpful.
Job requires ability to process paper/electronic documents and operate computer keyboard. Ability to communicate effectively and work under the pressure of deadlines.

PROFESSIONAL REGISTRATIONS

None

ADDITIONAL REQUIREMENTS

Experience interpreting legal contracts is preferred.
Position may require experience with various Invoice Tracking Systems and/or experience using MS Project, MSWord, MS Excel, and Primavera.

Atkins offers its employees a robust rewards package which includes: a competitive salary; a broad benefits package including medical/RX, dental, vision, life, disability, legal, hospitalization and other valuable voluntary options; generous time-off programs; flexible work schedules; 401(k) with employer match; professional and career development opportunities through our corporate university, as well as a highly-regarded tuition reimbursement program; and an unmatched culture focused on client-service, quality, and tireless pursuit of excellence in all we do. Atkins is an equal opportunity, drug-free employer committed to diversity in the workplace. EOE/Minorities/Females/Vet/Disability.

Please view Atkins Equal Opportunity Statement here:

http://careers.atkinsglobal.com/File.ashx?path=Root/Documents/north-america-welcome-new-employee/Equal_Opp_Stmt.pdf

Atkins cares about your privacy.

Please consult our Privacy Notice to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to Atkins, you confirm that you have read and accept our Privacy Notice.

Engineers wearing hard hats and high vis jackets high fiving

Exploring engineering jobs in the UAE with AtkinsRéalis

Preview

Middle East

Content type

Blogs

Publish date

04/29/2024

Summary

As a hub of diversity and multiculturalism, the UAE boasts a thriving economy with rapidly growing infrastructure. Steering away from a reliance on oil and toward cutting-edge innovation, the UAE is

Preview

Across a range of engineering disciplines, AtkinsRéalis offers diverse opportunities in the UAE.

Exploring engineering jobs in the UAE with AtkinsRéalis

Preview

Middle East

Content type

Blogs

Publish date

04/29/2024

Summary

As a hub of diversity and multiculturalism, the UAE boasts a thriving economy with rapidly growing infrastructure. Steering away from a reliance on oil and toward cutting-edge innovation, the UAE is

Preview

Across a range of engineering disciplines, AtkinsRéalis offers diverse opportunities in the UAE.

Contract Specialist/Document Control

Are you ready to take the next step in your career?

This vacancy has now expired. Please see similar roles below...

Are you ready to take the next step in your career?

Talent community