Document Controller

There is an urgent need for a Document Controller for an amazing project which is in Riyadh, KSA. The Document Controller will report to the Business Support Manager, so he can provide support to ensure proper control of all documents, support managers and employees through a variety of tasks related to document control. Timely, accurate and efficient preparation and management of project documents.

            Main responsibilities and deliverables:

• Control project documents as per the project documents management procedure
• Submit documents in various formats to interested parties through document submittal
• Assist site operations team in controlling and arranging documents
• Maintain shared drive in organized manner
• Copy, scan and store documents
• Retrieve files as requested by employees and clients
• Prepare and distribute reports as per management request
• Maintain polite and professional communication with management, colleagues and other parties.
• Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• File documents in hardcopies and electronic records and ensure appropriate storage system.
• Maintain a master list (register) of applicable documents.
• Maintain confidentiality around sensitive documentation and information
• Proofreading documents upon request.
• Advanced knowledge in Microsoft Office is a must
• Take initiatives to protect environment i.e. by limiting printing and saving papers
• Complete all assigned trainings in due time
• Participate in office safety inspection
• Quality & compliance checks on documents
• Ensure accuracy and integrity of records and documentation.
• Submit reports as per the set deadlines

  Qualification and Knowledge:  
   

• Diploma / high school

• 3 -5 years relevant experience preferably in Facility management