Project Administrator

Responsibilities

- Prepares meeting minutes and general documents as required in the standard company format.

- Develops and maintains project filing system.

- Arranges meetings, as required.

- Assists in the processing of sub-consultant invoices regarding project(s).

- Assists in the maintenance and update of project(s) accounting reports.

- Assists in the preparation, compilation and distribution of project status reports.

- Maintains project photo progress reports.

- Enters monthly updates to jobsite and project/office directories.

- Works on special projects as assigned by Office Supervisor and/or Project Manager(s).

- Assists in preparation of bid document packages, distribution and tracking from initial stages of bid solicitation to contract signing.

- Closes-out and archives project files.

- Performs such other assignments as the Supervisor may deem necessary from time to time.

Requirements

-High school diploma (or equivalent) plus two years related experience OR an Associate's Degree in a related field.

-Must be highly articulate, have clear and analytical approach to problem solving, and good decision making abilities. Must have excellent communication and presentation skills.

-Must have demonstrated organizational skills; the ability to provide complex, confidential administrative support in a high-profile environment with tact and diplomacy; the ability to work with multiple deadlines and multiple priorities; the ability to work across a variety of projects and with diverse constituencies; and flexibility, adaptability and the ability to work in a changing environment.

-Must thoroughly understand and utilize Information Technology in the performance of work including Internet, Intranet, Microsoft Windows OS, Adobe Acrobat, Microsoft Office Suite and Microsoft Project.