AtkinsRéalis is looking for Administration Manager - Saudi National, in KSA.
About AtkinsRéalis
Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in strategic sectors such as Engineering Services, Nuclear and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn.
Role Purpose
The Administrative Manager will be charged with overseeing all coordination of the Accommodation and Facilities administrative processes, system management, reports generation and general workflows with duties including supervising staff, facilitating communication throughout the directorate and developing procedures to make the Directorate and divisions workplace more efficient.
Key Responsibilities
- The Administrative Manager will coordinate across the Directorate’s current operational Lines of Effort, working with of the Division Directors, Heads of and Senior members in each of the Directorates’ departments. Administrative Managers duties will include:
- Scheduling and deconflicting key engagements across the Directorates Divisions to help provide guidance and daily planning of the organization’s activities
- Identifying opportunities to improve the daily business processes, policies, procedures and objectives
- Ensuring the Directorate is operating efficiently and effectively
- Preparing and reviewing operational reports
- Leading and/or participating in meetings
- Assist Facilities Department Directors/ Heads of and Senior managers in compiling ongoing and planned information and reports
- Assisting Directors and Managers in compiling Scopes of Work, information and reports
- Maintaining all policies and procedures manuals
- Delegating tasks to administrative assistants
- Overseeing creation of personnel folders for new hires in
- Assisting across the Directorate to monitor and project staffing needs
- Managing and maintaining all department databases
- Performing clerical accounting and general office duties as needed
- Developing strong relationships with cross-functional teams and departments
- Supervise the day-to-day operations of the administrative department and staff members.
- Assist Senior Management in hiring, training, and evaluating administrative staff and taking corrective action when necessary.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Building and expanding on skills by engaging in educational opportunities.
Knowledge, Skills, and Experience
- Experience in a related field, such as Business, Operations Management, Logistics Management or financial reporting.
- Exceptional leadership and time, task, and resource management skills.
- Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills.
- Proficiency with computers, especially MS Office.
- Ability to plan for and keep track of multiple projects and deadlines.
- Familiarity with budget planning and enforcement, human resources, and customer service procedures.
- Willingness to continue building skills through educational opportunities.
- Proven experience as administration manager
- In-depth understanding of office management procedures and departmental and legal policies
- Familiarity with financial and facilities management principles
- Proficient in MS Office
- An analytical mind with problem-solving skills
- Excellent organizational and multitasking abilities
- Knowledge of principles and processes involved in administration and overseeing a large division or directorate.
- Knowledge of principles and processes for providing excellent customer services.
- Excellent problem-solving skills with an ability to provide step-by-step detailed advice and solutions for remedying failures in service delivery.
- Excellent communication skills, both written and oral, with an ability to articulate clearly and concisely. English proficiency is required (both written and oral).
- Strong knowledge of MS Office Suite, O&M databases and Facility Management Software.
- Ability to work in a fast-paced environment that requires handling multiple tasks at a given time and rapidly adapting to changing priorities and schedules.
- Team player with the ability to work independently under minimal supervision.
- Cross-cultural sensitivity with an international perspective.
- Must have the ability to be innovative and be an agent for change.
- Professional maturity and irreproachable integrity are obligatory.
- Familiarity with contracting and contract language.
Qualifications & Experience
- Bachelor’s Degree business administration, management, or a related field.
- Minimum fifteen (15) years of Operations & Maintenance (O&M) experience for large projects in austere environments is desirable
Main Contacts
Internal
- Director of Accommodation and Facilities
- Senior Quality Assurance Managers
- Internal Stakeholders
External
- Contractors and Service Providers
- External Stakeholders
Why choose AtkinsRéalis
Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.
Thrive with us. When you join us, your wellbeing, health and safety become our top priority.
Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.
Champion lasting change. We build sustainability into everything we do.
Rewards and Benefits
We offer an excellent package which includes:
- A competitive salary
- Medical and life insurance cover.
- Company gratuity scheme.
- Discretionary bonus scheme.
- Annual flight allowance to point of origin.
- Employee Wellbeing Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants.
AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.
Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.
We pursue this commitment by:
- Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.
- Complying with the relevant employment legislation and codes of practice.
- Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect.
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