We are looking for an experienced Administrator to join our Aerospace, Defence, Security & Technology business based in our Bristol office at Aztec West.The business is a technical consultancy providing advice and engineering expertise to public, regulated, and private sector clients.
The position is varied and interesting, working as part of a team who provide multidisciplinary support to complex projects both in the UK and in support of our other businesses overseas.
Working within the Business Enablement Team in ADS&T Operations, you will be working with other functions including the PA function and Training and Development.
Read more about how you can thrive with us: Equality, diversity & inclusion in the UK & Europe (atkinsrealis.com)
Requirements:
Essential Criteria-
- Excellent attention to detail, with the ability to produce quality documentation.
- Previous experience of office administration.
- Ability to work in a large busy, professional office environment.
- Self-sufficient/ability to work independent from instruction with a proactive approach.
- Accurate record keeper, systems and process driven.
- Competent in the use of MS Word, Excel, Outlook & Teams.
- Good organisation skills with ability to manage multiple tasks.
- Good time management skills.
- Enthusiastic and keen team player.
- Educated to GCSE level including Maths & English.
Responsibilities:
Administration-
- Process travel requests that are sent to the functional mailbox – flight, hotel, hire car and rail.
- Desk bookings.
- Enabling new starters, managing staff leaver tasks and update spreadsheets accordingly.
- Liaising with Facilities Management to ensure issues are resolved.
- Maintaining agile work environment principles, ensuring floorplate is up to standard.
- Archiving project material.
- Maintaining Distribution Lists.
- Process Corporate orders (e.g., business cards).
- Support to the Office Manager, Assistant Office Manager and ADS&T Division.
- Support with staff events.
- CV Administration.
- Provide direction and guidance to information across our division to staff.
Equipment-
- Deal with printers, stationery, mail & PPE orders.
- General office duties such as provide support for meeting room equipment.
- Supporting with chasing IT requests to ensure staff have what is required.
- Management of lockers/cupboard.
- Maintaining pool equipment e.g., laptops/desktops.
Quality, Safety, Security and Environment-
- Fire Marshall.
- Security Point of Contact- Responsible for promoting security compliance, providing security advice, support for IT user accounts and reporting security incidents.
- Maintain awareness of our Quality, Safety, Security and Environment (QSSE) requirements and processes.
- Act as a champion for QSSE by raising awareness with local staff, signposting guidance and reporting events and incidents.
Practice Support-
- Assisting the Practice Directors & teams with tasks supporting delivery of their projects e.g. Meetings & event co-ordination and ad hoc support.
The role is full time and the hours are 37.5 hours over 5 days per week, based in the Bristol office. Successful candidates may be required to undergo a security vetting process and offers of employment will be subject to relevant security clearance being granted. Interviews will be held in person at the Bristol Office on 11th or 12th June 2024.
Why work for AtkinsRéalis?
People join us because they share a desire to be at the forefront of the ADS&T Business Unit and deliver outstanding projects. We empower our people to be the professional individuals they want to be, working on projects they feel proud of, making a difference to the world they live in and the legacy they leave behind.
We value diversity and believe that everyone deserves to thrive, without exception. We have signed the MoD's "Women in Defence" and "Women in Aviation and Aerospace" charters. These pledges include providing opportunities for women to succeed at all levels. We're also committed to being a Military friendly employer and have been recognised with the Ministry of Defence's (MoD) Gold Employer Recognition Award.
We develop individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents. We encourage participation in all forms of training and have an active programme of in-house as well as external training for all our staff.
Meeting your needs:
When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.
New name, new era. We are AtkinsRéalis. It will take some time for all our information to update – you can still refer to our fantastic benefits via the link below:
YourReward at AtkinsRéalis (atkinsrealis.com)
More about us:
AtkinsRéalis, is a top global consultancy with over 100 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.
AtkinsRéalis, is where UK professionals want to work and stay once they join. We're also a Silver Rating holder in the Aerospace & Defence sector, as per the Financial Times rating of the UK’s leading management consultants.
Check out some of our recent, most exciting projects: AtkinsRéalis Projects (atkinsrealis.com)
Additional Information:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
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