Executive Administrative Assistant
- Mississauga
This vacancy has now expired. Please see similar roles below...
Executive Administrative Assistant
AtkinsRéalis is one of Canada's largest private sector nuclear engineering groups. We have been providing a wide range of services to the nuclear industry in Canada and around the world since for more than 60 years. We are proud to be the steward of Canadian CANDU nuclear technology.
Reporting to the Manager, Administrative & Executive Support, and if applicable, the Administrative Support Supervisor. Supporting the SVP and/or VP(s). Under minimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding administrative duties ensuring smooth and successful operation of the office. Thorough knowledge of company and/or project policies and procedures essential. Work/interact with all levels of management and staff – both internally and externally and customers/clients.
Location - Mississauga, ON
Your role within the team:
- Under minimal supervision and with confidentiality and diplomacy, accountable to perform and manage a variety of complex and demanding executive administrative support duties ensuring smooth and successful operation of the office.
- Anticipate and effectively work with conflicting and changing priorities, ensuring that deadlines, priorities and objectives are met.
- Monitor manager’s email* to provide information and obtain relevant material, without prompting and to act upon any foreseeable events/conflicts. High discretion and good judgement used to anticipate, prepare for and respond to unexpected events and changes in direction. *Provided based upon individual manager’s preference.
- Using integrity, confidentiality and diplomacy; work/interact with all levels of management and staff – both internally and externally as well as government representatives, and customers/clients.
- Discreetly handle confidential corporate, government and personnel documents and information. *Advanced clearance required for certain levels of access.
- Monitor incoming approval requests. Determine if further back-up, signatures, etc. are required and determine what may be forwarded to delegates (when applicable).
- Manage complex and conflicting schedules – using cooperation, prioritization, foresight and decision-making skills.
- Coordinate internal and external meetings and events – using cooperation, prioritization, foresight and decision-making skills. Provide and/or prepare required meeting material.
- Coordinate material or enter/provide input into weekly/monthly/annual reports: corporate, strategic, financial or project.
- Coordinate travel arrangements: provide necessary documents (flight itineraries, car/hotel arrangements, meeting itineraries, background/biographies, etc.), obtain Visas.
- Prepare and review expense reports ensuring accuracy and compliance to corporate policies, procedures and code of ethics.
- Timesheet administrator. Run weekly timesheet audit reports.
- Prepare daily packages – schedules, relative meeting material, etc.
- Provide accurate reports on a timely basis, maintaining consistency in project documentation for format and content, including editing and proofreading documents.
- Respond appropriately to inquiries and make decisions when necessary.
- Undertake special assignments as required.
Are you up for this challenge? Apply today and join our team to help engineer a Better Future for our Planet and its People.
At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds, and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion, or disability, but enriches itself through these differences.
AtkinsRéalis cares about your privacy. AtkinsRéalis and other subsidiary or affiliated companies of AtkinsRéalis (referred to throughout as “AtkinsRéalis”) are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use, and transfer your Personal Data.
By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.
Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).
Successful applicants will be notified about AtkinsRéalis’ accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.
Preview
Middle EastContent type
BlogsPublish date
07/25/2024
Summary
The Kingdom of Saudi Arabia (KSA) is on track to become a global tech hub centered around innovation and digital entrepreneurship. Vision 2030 has already made waves in transforming the nation’s
Preview
Middle EastContent type
BlogsPublish date
07/25/2024
Summary
The Kingdom of Saudi Arabia (KSA) is on track to become a global tech hub centered around innovation and digital entrepreneurship. Vision 2030 has already made waves in transforming the nation’s
Related job roles
Salary
Location
Kincardine
Job Type
Full Time
Career Area
Union
Market
Nuclear
Category
Permanent
Location
Kincardine
Description
Are you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worldwide? Are you seeking to jo
Reference
R-118347
Expiry Date
01/01/0001
Salary
Location
Calgary
Job Type
Full Time
Career Area
Engineering (Other)
Category
Permanent
Location
Calgary
Description
Location: Calgary, AB.AtkinsRéalis is seeking a Senior Manager, Utilities for the Calgary Green Line LRT project. This is an exciting opportunity to be part of a transformative infrastructure project
Reference
R-118343
Expiry Date
01/01/0001
Salary
Location
Los Angeles
Job Type
Full Time
Career Area
Civil engineering
Category
Permanent
Location
Los Angeles
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of makin
Reference
R-118341
Expiry Date
01/01/0001
Salary
Location
Lima
Job Type
Full Time
Career Area
Geotechnical engineering
Category
Fixed Term Contract
Location
Lima
Description
Actualmente estamos en la búsqueda de un(a) profesional para integrarse a AtkinsRéalis como Ingeniero(a) Geotécnico Senior para futuros proyectos. Responsabilidades:Revisión integral del todos los doc
Reference
R-118337
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Project management
Category
Permanent
Location
Montréal
Description
Spécialiste du développement durable Envision – Prolongement de la ligne bleueAtkinsRéalis inc., en collaboration avec ses partenaires, est fière d’avoir gagné le projet du prolongement de la #ligneb
Reference
R-118301
Expiry Date
01/01/0001
Salary
Location
Austin
Job Type
Full Time
Career Area
Landscape Architecture
Category
Permanent
Location
Austin
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of maki
Reference
R-118293
Expiry Date
01/01/0001
Salary
Location
Kincardine
Job Type
Full Time
Career Area
Project controls
Category
Permanent
Location
Kincardine
Description
Project Controls SpecialistAre you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities world
Reference
R-118287
Expiry Date
01/01/0001
Salary
Location
Burnaby
Job Type
Full Time
Career Area
Geotechnical engineering
Market
Environment & geoscience
Category
Permanent
Location
Burnaby
Description
Senior Geotechnical EngineerAre you looking for a company that works on major engineering projects all over the world? Do you want to make a difference by improving the daily lives of communities worl
Reference
R-118280
Expiry Date
01/01/0001
Salary
Location
Bangalore
Job Type
Full Time
Career Area
Information technology
Market
Corporate
Category
Permanent
Location
Gurgaon
Bangalore
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-118274
Expiry Date
01/01/0001
Salary
Location
Bangalore
Job Type
Full Time
Career Area
Information technology
Market
Corporate
Category
Permanent
Location
Gurgaon
Bangalore
Description
We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading profe
Reference
R-118273
Expiry Date
01/01/0001
AtkinsRéalis
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more