Office Manager Energy

Why join us?  

It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company purpose is to build a better world for our planet and its people. We recognize the importance of making sure that our clients and employees, feel this purpose every day. AtkinsRéalis is proud of our company culture that promotes, diversity, equity and inclusion. Our company ethos include collaboration through the connection of people, data and technology. We are a global firm, who leverages having employees located throughout the world, creating valuable partnerships and doing our part to make this planet and its people, thrive.  We need energetic, passionate and eager professionals like you to join our team. There has never been a better time to be a part of AtkinsRéalis! 

We are seeking an Office Manager, to join the team in our Richland, WA office.

About Us  

AtkinsRéalis is one of the world’s most respected design, engineering and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy. 

How will you contribute to the team?  

• Point of contact for Richland facility issues.

• Responsible for visitor control and access at the Atkins Technology Center (ATC) including badging and escorts and works closely with Safeguards and Security Department.

• Acts as a liaison with human resources department for the office, including onboarding and off-boarding, new hire facility orientation, and badging.

• Acts as receptionist answering phones and greeting visitors as needed, working with others in office support groups to share this task as and when necessary.

• Assists with scheduling for office accommodations, meetings and functions, including transportation requirements as needed.

• Orders and stocks offices and kitchen/breakrooms supplies, monitors supplies, and office equipment inventory. Assesses needs of facility and makes recommendations in terms of office equipment, and supplies.

• Checks and distributes mail. Responsible for shipping FedEx packages and postal mail.

• Participating Member of the AtkinsRealis Safety Committee.

• Collaborates with Procurement Department for arrangements of maintenance, construction, and general housekeeping.

• Routing community outreach sponsorship programs and initiatives requests through Public Affairs for approval.

• Assists personnel in the arrangement of business travel and preparation of their expense reports for travel and other direct costs.

• Train to and subsequently manage government and AtkinsRéalis property in accordance with the Customer's and AtkinsRéalis’ procedures and contract requirements. Ensure processes and checklists are appropriately completed in accordance with the Customer's requirements (optional duty, if and when required).

• Sends invoices and check requests to Accounts Payable for processing. Codes invoices and expense reports.

• Reconciles and prepares reports.

• Assists with and develops procedures, instructions, and forms as needed for Office Management.

• Ensures accurate record keeping.

• Coordinates and supervises the activities of the administrative and support staff (if support staff are required) performing functions such as performance appraisals, coordinating vacations, approving time sheets and monitoring time worked.

• Performs other duties as assigned and mutually agreed with Supervisor.

• Performs other duties as assigned.

What will you contribute?  

• High School diploma or equivalent.

• Minimum of 10 years administrative/clerical experience.

• Advanced office computer skills, including Microsoft Office.

• Strong written and verbal communication skills.

• Knowledge of recordkeeping and accounting.

• Strong interpersonal communication skills and telephone skills.

• Ability to solve problems, and manage time efficiently.

• Capable of organizing and supervising the activities of others (when required).

• 5 years of Office Management experience preferred.

• Must be a U.S citizen in order to be considered.