Document Controller

Job Title: Document Controller

Location: Site Office - Malanday Valenzuela, Philippines

Join Us!

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!

Responsible for the overall management and control of projects related documents and data during the project lifecycle stages.

What will you do?

• Manage and control project documentation in accordance with project procedures.

• Ensure identification of documents and compliance with standard templates and format.
• Perform quality and compliance checks on all documentation received and before issuing.
• Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
• Ensuring all metadata is supplied and properly registered into the system.
• Providing Document Control support to project team members in retrieving documents.
• Register the receipt of documents from contractors.
• Issue documents to project team members in accordance with the document distribution matrix.
• Transmit the comments on documents back to originators.
• Ensure that all issued project documents are correct in accordance with document control procedures.
• Maintain document filing & retention system for hard copy and electronic originals of documentation.
• Keep up to date all incoming and outgoing submittal and correspondence logs.
• Assist with queries on documentation requirements and submissions.
• Support the Senior Document Controller with the preparation and Hand-over of documentation to the Client Document Controller during project close-out.
• Support with archiving of project documents.

Experience, Education and other Required:

• Min 2 to 5 years relevant experience in a similar role.
• Possess good knowledge in document control and management processes and standards.
• Mature, proactive, take initiative and well organized.
• Systematic and able to work under pressure.
• Meticulous and able to follow through with tasks promptly.
• Able to work independently as well as in a team.
• Previous experience of working on relevant infrastructure projects in the Middle East or Asia pacific regions is a plus.

Competencies/ Skills Required:

• Bachelor’s Degree in Records Management, Industrial Engineering or an equivalent course.
• Excellent in communication (both written and spoken English) and collaboration, to interact with external and internal parties at all levels in a multi-cultural environment.
• Proficient in MS Office applications (Excel, Words and PowerPoint)
• Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous.
• Technical knowledge of the Document Control system and processes.
• Plan, allocate and evaluate workload to meet project requirements through effective time management skills.

ED&I:

When it comes to diversity and inclusion, we see things differently at Linxon - we encourage applications from people of all races, ages, genders, religions, sexual orientations and more - so whoever you are, we hope you’ll see things our way, too.

About Linxon

Shaping energy solutions to empower sustainable connectivity.

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon.

Linxon’s vision is to deliver the best market offering for turnkey substation projects through world-class power technologies and delivering the highest level of competence in managing infrastructure projects.

As a leading engineering company, we help our customers with turnkey substation solutions in the field of power transmission, renewable energy, and transportation.

In this role, you will have the opportunity to be part of a new company as it evolves and help shape it for the future. If you like new challenges, have an entrepreneurial spirit, and are interested in working with other motivated professionals with expertise in the Substations EPC business, then this is the new opportunity for you.

To know more about the Linxon please click on the link below.

Building the infrastructure to power the world - we are Linxon! - YouTube