Document Controller

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Location Raleigh

Role: Document Conroller

Linxon is a leading engineering, procurement, and construction (EPC) company, creating innovative solutions for complex infrastructure projects. With a global presence and a commitment to excellence, Linxon designs and delivers projects that shape the future of energy and power.

We are currently seeking a Document Controller to join our dynamic team in Raleigh, NC. If you are highly organized, detail-oriented, and passionate about contributing to impactful projects, this opportunity is for you!

Key Areas of Responsibility (KARs):

• Uploading of all deliverables to the Document Management System from Linxon and suppliers.

• Ensuring proper version control of all project related documentation in line with company / project procedures for receipt, storage, and distribution.

• Distribution of all project documentation as per the company / project procedures; to suppliers, client, and construction sites.

• Manage the receipt and control of all project documentation as per the company / project procedures, from suppliers & client.

• To set up the document management system & document controls process in conjunction with the project team using the Company PIMS, Procore and SharePoint Project Document Management Systems.

• Maintain the MDR that is generated from the clients approved working documents.

• Prepare & collate H&S Files, including technical manuals (O&M) to relevant project requirements.

• Support off site activities related to effective document management control such as scanning and filing of project documentation at customer premises.

• To review, update and communicate progress to date to line manager on project related activities, ensuring key deliverables are completed to relevant standard and to defined deadlines and budget.

• Supports colleagues with advice and guidance on documentation control issues. Provides coaching and guidance to less experienced colleagues.

• Contribute to process enhancements related to document management and applies the document management system efficiently.

Position Parameters:

• Delivering to deadlines.

• Alignment with Linxon business code of conduct.

• Develop and foster customer relationships to support the client's documentation requirements.

• Linxon values in day-to-day activities.

• Having a robust and positive working relationship across functions.

• Other Position-Specific Characteristics:

• Hybrid Based position

• Occasional travel within the UK if required

Experience Required:

• Experienced in controlling documents and records for engineering and construction projects.

• Knowledge of automated documentation control packages such as Company PIMS, Procore and SharePoint Project Document Management Systems would be a big advantage although training will be given.

• Computer literacy especially skilled in Microsoft Office, Adobe Acrobat.

• Knowledge of various relevant industry standard client documentation practices.

Competencies/ Skills Required:

• Execution/Senior management support experience.

• Excellent communication skills (Written and Oral).

• Ability to work in a fast-paced environment.

• Excellent attention to detail.

• A good team worker with excellent interpersonal communication skills.

• The ability to think outside the box and move things forward using your own initiative.

• Discretion and the ability to handle confidential information.

Personal Qualities Required:

• High degree of attention to detail.

• Effective communicator.

• Proactive and self-starter.

• Resilient and flexible achiever.

• Passion to succeed.

• Willingness to learn.

• Takes pride in the output delivered.

• Down to earth, hands on, pragmatic.

• Flexibility.

• Personal integrity/honesty.

• Approachable, tactful and polite.

• Confident in your own ability.