Document Controller

AtkinsRéalis is a world-leading design, engineering and project management organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We have a strong presence in the Middle East that enables us to build deep and lasting relationships with our clients. We share their goals and long-term ambitions; we’re on the same journey to create places and infrastructure which will support long term sustainable development, healthy living and vibrant communities. News and information are available at www.atkinsrealis.com or follow us on LinkedIn. 

Job Summary:

We are seeking a Document Control Lead - Saudi National to be responsible for the overall management and coordination of the Document Control process within the Project(s). Provides leadership and guidance to the Document Control team and ensures smooth document management, correspondence and communication between all stakeholders within Project(s).

Key Responsibilities:

This role will:

• Develop and maintain document control resource planning.

• Consult and liaise with the project team and recruitment on any Document Control resource or support requirements.

• Ensures configuration and implementation of the Electronic Document Management System (EDMS) and Common Data Environment (CDE),which meets both the Client’s requirements and the relevant Quality policies for document preparation, verification, approval and issuance.

• Develop and implement essential document and records management control workflows, plans, procedures, protocols, and guidelines as per project requirements and scope of works.

• Provide knowledge transfer, guidance and trainings, to the document control team and all the project’s stakeholders, in terms of documentation management system in place, processes and best practices, to ensure collaboration and seamless document workflow engagement throughout the programme.

• Conducting periodic reviews and internal/external audits on documentation management. Outcomes and findings will be recorded, maintained and implemented as lessons learnt, to keep proper Documentation system in place, and continuous improvement as per needs.

• Manage document control focal points for individual projects and consultants.

• Provide functional expertise for continuous improvement of EDMS and CDE.

• Develop and implement KPIs to determine proper traceability of the documentation and communication within Project(s).

• Constant coordination with all stakeholders, to ensure maximum efficiency in the control, collaboration and communication of the document and records management.

Required Skills and Qualifications:

• Min 5 years of experiences in relevant organizations on large programmes/projects

• Proven track record in the delivery of large multi-functional programmes/projects

• Effective skills in communication, problem-solving and team building

• Experience in functional requirements mapping for EDMS and CDE development

• Extensive experience in managing information between multiple EDM Sand CDE

• Ensuring that data security and quality remains at the highest standard possible

• Experience and understanding of ISO 9001 quality requirements• Must be able to communicate confidently in both written and spoken English

Required Computer Skills

• High level of computer literacy, especially in Windows, MS Office (Word, Outlook, Excel, and PowerPoint)

• Must have experience in MS SharePoint, Aconex, BIM360/ACC

• Experience on Data visualization/ dashboard tools (PowerBI)advantageous but not essential

Why choose AtkinsRéalis

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

Thrive with us. When you join us, your wellbeing, health and safety become our top priority.

Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.

Champion lasting change. We build sustainability into everything we do.

Rewards and Benefits

We offer an excellent package which includes:

• A competitive salary

• Medical and life insurance cover.

• Company gratuity scheme.

• Discretionary bonus scheme.

• Annual flight allowance to point of origin.

• Employee Wellbeing Programme – 24 hour free advice on financial, legal and family care specialists and also access to personal health, fitness and nutrition consultants

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

• Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented.

• Complying with the relevant employment legislation and codes of practice.

• Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect.