Purpose of the Job:
Provide proactive, efficient administration and strategic support to Practice Director and to the functionality of the Practice, with particular focus on financial, human resources, event management and coordination aspects relating to the Practice. Organise, attend and contribute to meetings, analyse and report on data, working with Discipline Leads and PHOD’s and supporting them to deliver the business plan to grow the Practice.
Main Duties of the Jobholder:
- Work closely with the Operations Lead to improve business functionality to align the Practice with Operation objectives and develop long range plans. Supporting the implementation of operational strategies to support growth, creating a culture that encourages ownership and initiative.
- Liaise closely with Finance to track operational costs, budget and financial operation management, updating financial forecasts and keeping to a budget and analyzing and maintaining operational data and establish the production of KPI’s.
- Supporting the Technical Assurance functional workstream.
- As Resilience practice coordinator, the role will require organizational, project management support:
- Creating assignments, tracking progress, deadline compliance.
- Promoting efficiency by implementing improved practice procedures and standards of procedure and consistency and to drive change and operational transformation.
- Recruitment – Maintenance and Coordination of practice recruitment activities/plan:
- Provide practice support to the Main Recruitment Team Function, including interviewee’s availability, status and tracking.
- Assist with the onboarding, buddy assignment, induction support throughout the probationary periods for all new joiners.
- Training – maintenance and tracking of the training plan and cost against the budget for:
- SNC-L/Atkins mandatory training modules (such as Code of Conduct & environmental training).
- Capability development.
- Personal development training, including mandatory GDC training.
- Identify efficiencies and better practices to optimize practice operations.
- End to end Practice event management including conferences, events, workshops and employee engagement activities from planning phase through to post event actions, including attendance as appropriate.
- Main point of contact for client, practice in setting up meetings, acquiring materials and keeping up to date on planning.
- Direct and coordinate practice communications including maintaining social presence.
- Provide Practice support in the recruitment and Onboarding Processes, ensuring buddy management is in place and effective induction is consistently provided.
- Support Practice Manager/Team Leaders and LMs with the organization and completion of performance reviews and mandatory Business Training.
- Creating and maintaining employee schedules.
- Implement standards of procedure and consistency.
- Market and promote the practice liaising with Client Directors and Stakeholders.
- Build and establish relationships with Marketing departments to ensure media, marketing campaigns and communications are aligned.
- Manager marketing projects and maintain a full library of marketing materials.
- Identify and source case studies to reinforce the vision and ways of working of the Practice.
- Ensure accuracy of client deliverables and records, building positive client, supplier and stakeholder relationships.
- Resident expert and ‘go-to’ person.
What can you bring?
Essential skills -
- Experience of providing a high quality and efficient business support service.
- Team player with ability to work autonomously.
- Follow directions from multiple leaders.
- Experience of working under pressure and meeting deadlines.
- Good working knowledge of Microsoft Office suite of products (Outlook, Word, Excel and PowerPoint).
- Effective Communication, across a variety of cultures, people and areas.
- Innovative with a positive attitude and proven experience of end to end event management.
- Discretion, diplomacy in an efficient manner, offering solutions, ideas and making judgements as and when required.
Desired skills -
- Someone with excellent communication, stakeholder management and influencing skills, you’ll be able to build relationships effectively across a variety of cultures, people and areas. We are a dynamic and fast-paced Practice within a growing business. You also need to be comfortable and adaptable to working in new and changing environments with:
- Proven interpersonal skills (tact, integrity, confidentiality, patience and ability to get on well with all levels of staff).
- Proactive, organised and efficient.
- Able to pre-empt actions required and act accordingly.
- Able to keep calm under pressure and when working to often demanding deadlines.
- Flexibility to deal with changing priorities and tasks.
- Discretion when exposed to confidential information.
- Ability to pick up corporate systems quickly.
- Willingness to develop personally in role.
Why work for Atkins?
People join us because they share a desire to be at the forefront of the ADS&T Business Unit and deliver outstanding projects. We empower our people to be the professional individuals they want to be, working on projects they feel proud of, making a difference to the world they live in and the legacy they leave behind.
We develop individuals through a portfolio of training and development courses designed to help you make the best of your abilities and talents. We encourage participation in all forms of training and have an active programme of in-house as well as external training for all our staff.
Meeting your needs:
When you start with us, you'll enjoy "Total Reward", a package that can be tailored to your lifestyle, career and personal needs. From flexible holidays to life assurance, health & wellbeing benefits, and career planning for the senior stage of your career.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview. And let's talk about any adjustments you might need.
Read more about 'Total Reward'.
More about us:
Atkins, a member of the SNC-Lavalin Group, is a leading global consultancy with over 80 years of design and engineering expertise. With us, you'll be surrounded by the skills, knowledge and support to help you succeed. Together, we can deliver projects which have a positive, sustainable impact on the world.
Atkins, ranked as one of LinkedIn’s Top 25 Companies, where UK professionals want to work and stay once they join. We're also a Silver Rating holder in the Aerospace & Defence sector, as per the Financial Times rating of the UK’s leading management consultants.
Check out some of our recent, most exciting projects.
Training:
Atkins is committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.
Flexible Working:
Atkins recognise that there are many well qualified people who are looking to further their career, but who cannot commit to full time employment.
We support flexible working arrangements and are interested to discuss how we can accommodate individual requirements.
Diversity & Inclusion:
ATKINS, part of the SNC Lavalin Group, is committed to having a diverse and inclusive workforce. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.
Security Clearance:
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
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