Admin Assistant

JOB OVERVIEW

Providing support services to the department, build cross functional relationships between departments and client, Subcontractors.

Be able to attend and summarize important meetings and share the updates within the team and management.

RESPONSIBILITIES AND DUTIES

• Provide complete admin support to the management and relevant departments.
• Manage a complex calendar of events based on the management and team priorities.
• Schedule meetings and appointments with the client, contractors and internally within the departments.
• Take comprehensive minutes of meeting and circulate to attendees as appropriate.
• Develop and prepare documents including presentations and reports as requested.
• Organize planned leaves in the master calendar and prepare report for the Senior Management.
• Booking of meeting room.
• Organize of local travel arrangements.
• Liaise with other administrative assistant.
• Insure an organized filling system of paper and electronic documents.
• Liaise with executive assistant to handle request and queries form senior managers.
• Perform appropriate duties and tasks assigned by the manager.

QUALIFICATIONS

• Bachelor’s degree in English language, Business Administration.
• Diploma in Executive Secretary + 2 years’ Experience.

PERSON SPECIFICATION

KNOWLEDGE & EXPERIENCE

• Excellent Microsoft Office skills (Word, Excel, PowerPoint).
• Must have experience in Admin role.
• Experience of working in multicultural environment.

SKILLS & APTITUDES

• Team working.
• Diplomatic and comfortable interacting with high level individual.
• High level of discretion and understanding of confidentiality.
• Client management skills.
• Polished, Professional demeanor, outstanding communication skills.
• Detail oriented, with a demonstrated ability to respond effectively and efficiency.

ADDITIONAL PROJECT REQUIREMENTS

• The project language is English.  The candidate must have excellent verbal and written language skills
• Certain roles require the Candidate must be physically capable of carrying out site visits within a railway environment, through the construction, testing and commissioning and operational phases of the project

PERSONAL QUALITIES

• Excellent attention to details.
• Strong communication skills Internal & External.
• Working well under pressure.
• Organizational skills.
• Positive “Can do” attitude