Commercial Administrator

We are looking for Commercial Assistant to be based in Dubai, UAE.

Job Description:

• Provides admin support to ME Commercial Team.

• Maintains commercial filing system.

Corporate Administration

Custodian of the ME Commercial Hub to ensure all documents are valid and updated.

Custodian of Commercial Calendar.

Licenses Administrator:

• Keeps track of licenses expiry dates and prompts Commercial Operations Manager for renewal.

• Provides support to staff for completion of licenses requirements, including liaising with engineers to complete the requirements for renewing their memberships with the Society of Engineers etc.

• Manages communication with the Municipality for licenses changes.

• Following up on documents that require attestations or translation and ensuring proper documentation and filing.

Contract Review Process:

• Ensure all contract review information has been provided by the bid manager/director (table form to be populated),

• Upload contract review requests to the Legal Service Request (LSR) Portal,

• Populate and administer the Master Schedule for tracking all review requests (incl. any request changes/dates or follow-ups as required),

• Return legal deviations (comments) back to the bid manager/director.

Contract Negotiation Process:

• Forward Client comments to Legal to prepare response,

• Return legal responses back to the bid manager/director (this process will repeat until terms are agreed).

Contract Execution Process:

• Ensure all contract execution governance has been provided by the bid manager/director (checklist available),

• Forward compliant documents to regional commercial lead for contract execution,

• Follow up with Client(s) / AtkinsRealis Project Directors to obtain fully executed contracts,

• Files signed contracts.

About AtkinsRéalis 

Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital. News and information are available at www.atkinsrealis.com or follow us on LinkedIn. 

Why choose AtkinsRéalis

Your difference makes a difference. We care for our people and are committed to creating an inclusive working environment where you can thrive and build a future you want to be a part of.

Thrive with us. When you join us, your wellbeing, health and safety become our top priority.

Engineering the future with digital. From design and engineering to project management, digital is fundamental to our way of working.

Champion lasting change. We build sustainability into everything we do.

AtkinsRéalis is committed to eliminating discrimination and encouraging diversity amongst our workforce. We aim to provide quality and fairness for all job applicants and employees and not to discriminate on grounds of gender, marital status, age, race, ethnic origin, religious conviction or disablement. We oppose all forms of unlawful treatment and discrimination.

Our aim is for the company to be representative of all sections of society and that each employee feels respected and able to give their best. We are committed to a policy of treating all our employees and job applications equally.

We pursue this commitment by:

Having clear and concise procedures and guidelines for both line managers and employees to ensure policies are fully understood and implemented;

Complying with the relevant employment legislation and codes of practice;

Ensuring that all existing employees, potential employees, colleagues and customers are treated equally and with respect;

Ensuring that the workplace is an environment free from discrimination, harassment, victimisation and bullying regardless of an individual’s gender, marital status, age, race, ethnic origin, religious conviction or disablement;

Making all decisions relating to recruitment, selection or promotion according to the employees’ ability.