Administrative Executive

We’re AtkinsRéalis, a world-leading Design, Engineering and Project Management organization. Created by the integration of long-standing organizations dating back to 1911, we are a world-leading professional services and project management company dedicated to engineering a better future for our planet and its people. We create sustainable solutions that connect people, data and technology to transform the world's infrastructure and energy systems. We deploy global capabilities locally to our clients and deliver unique end-to-end services across the whole life cycle of an asset including consulting, advisory & environmental services, intelligent networks & cybersecurity, design & engineering, procurement, project & construction management, operations & maintenance, decommissioning and capital. The breadth and depth of our capabilities are delivered to clients in key strategic sectors such as Engineering Services, Nuclear, Operations & Maintenance and Capital.

News and information are available here or follow us on LinkedIn.  

Our teams are proud to deliver on some of the most prestigious projects across the world. It's thanks to our talented people and their diverse thinking, expertise and knowledge. Join us and you'll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents and expertise.
When it comes to work-life balance, AtkinsRéalis is a great place to be. So, let's discuss how our flexible and remote working policies can support your priorities. We're passionate about are work while valuing each other equally. So, ask us about some of our recent pledges for Women's Equality and being a 'Disability Confident' and 'Inclusive Employer’.

Job Responsibilities:

• Administrative Support:  Provides administrative support to employees, managing correspondence, scheduling appointments, handling phone calls, and responding to inquiries.  Prepare documents, reports, and presentations as needed.
• Office Operations: Oversee the daily operations of the office to ensure that office equipment and supplies are maintained and replenished, manage office facilities and maintenance, and coordinate with vendors and service providers.
• Records and Documentation:  Handle the organization and maintenance of records and documents.   
• Correspondence and Communication: manage incoming and outgoing correspondence, including emails, letters, and packages. Distribute information to relevant parties, maintain contact lists, and ensure effective communication within the office and with external stakeholders.
• Travel and Logistics (Staff): Handle travel arrangements for employees, including booking flights, accommodations, and transportation.   Handle visa applications, travel itineraries, and expense reimbursement.
• Travel and Logistics (Visitors): Handle travel arrangements for visitors from overseas, including airport transfers, accommodation and business events (group meals and/or meetings & conferences)
• Office Supplies and Inventory:  Monitor and manage office supplies, ensuring that necessary items are stocked and available. Place orders for supplies, track inventory, and reconcile invoices and expenses related to office purchases.
• Meeting and Event Coordination:  Assist in organizing meetings, conferences, exhibitions and events, schedule meetings, prepare agendas, arrange meeting rooms, coordinate catering, and manage logistics.  
• Office Policies and Procedures:  Implement office policies and procedures, ensure compliance with company policies, industry regulations, and legal requirements.  
• Facilities Management:  Play a role in maintaining a safe and healthy work environment.  Work closely with Building Management and HQSE team to ensure compliance with health and safety regulations, conduct safety inspections, and coordinate emergency procedure
• Other daily assistant for leadership team, such as management expense claim etc.

Requirement:

• Diploma or Degree holder.
• At least 3-5 years solid office administration related working experience.
• MNC working experience is required.
• Mature and work independently.
• Good command of English (written & spoken).
• Good interpersonal & communication skill.

What We Can Offer You
- Varied, interesting and meaningful work
- A hybrid working environment with flexibility and great opportunities
- Opportunities for training and, as the team grows, career progression or sideways moves.
- An opportunity to work within a large global multi-disciplinary consultancy on a mission to change the ways we approach business as usual.

Why work for AtkinsRéalis?
We at AtkinsRéalis are committed to developing its people both personally and professionally. Our colleagues have the advantage of access to a high ranging training portfolio and development activities designed to help make the best of individual’s abilities and talents. We also actively support staff in achieving corporate membership of relevant institutions.

Meeting Your Needs
To help you get the most out of life in and outside of work, we offer employees ‘Total Reward’.
Making sure you're supported is important to us. So, if you identify as having a disability, tell us ahead of your interview, and we’ll discuss any adjustments you might need.

Additional Information
We are an equal opportunity, drug-free employer committed to promoting a diverse and inclusive community - a place where we can all be ourselves, thrive and develop. To help embed inclusion for all, from day one, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee networks to support staff from different backgrounds. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability.

We care about your privacy and are committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

Link: Equality, diversity & inclusion | Atkins (atkinsrealis.com)