Executive Assistant to CEO
- Corporate
- Sydney, Brisbane
We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the world.
We design and deliver major projects in both the built and natural environments across the globe. We believe that digitally enabled engineering has the power to radically improve how we live, connect, power, and protect ourselves, as well as change our relationship with our communities and our planet for the better.
Our inclusive, diverse, and energized work environment is something we take pride in. We foster an open culture founded on our core values: Safety, Integrity, Innovation, Collaboration, and Excellence.
Role Summary
The Executive Assistant will be a key partner to the CEO, offering high-level support while also assisting our national Senior Leadership Team. This role provides an exciting opportunity within a global organisation for a proactive and self-motivated Executive Assistant to collaborate with international teams, managing and coordinating critical projects across multiple countries on behalf of the CEO.
Based from either Sydney or Brisbane, the key responsibilities will include:
Provide comprehensive and support to the CEO, including complex calendar management and travel planning (both domestic and international).
Coordinate and manage critical projects across multiple countries on behalf of the CEO.
Facilitate communication between the CEO and other internal departments, as well as with key external stakeholders, to ensure smooth operations and effective collaboration.
Organize and prioritise critical issues and required information for the CEO to facilitate efficient decision making.
Plan and manage high-level meetings and events, including preparing agendas and ensuring follow-up on action items.
Monitor and report on the progress of initiatives, providing analytical support.
Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.
Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Assist the CEO and Senior Leadership Team with preparation of presentation materials.
Compose correspondence, letters and prepare documents, PowerPoint presentations as well as management reports.
Maintain confidentiality while handling sensitive information and decision-making.
Lead and provide line management to administration team cross the region.
Responsible for leading FM requirements for offices across the region.
Desired Skills, Experience and Capabilities
The ability to understand business issues and how to resolve them.
Demonstrated knowledge of how to book international travel and coordinate international meetings.
Demonstrated relevant experience in supporting senior executives and the C Suite levels.
Excellent calendar management skills, including the coordination of executive meetings.
Expert knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.
The ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.
Exceptionally well organised, proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.
Extremely detail oriented.
Motivated self-starter who can demonstrate initiative and not require constant direction
Strong communicator – verbal and written skills
Ability to develop networks and connect.
ADDITIONAL INFORMATION
We're not all the same and that's our greatest strength and we believe that 'Different Makes a Difference.' Join us and become part of a diverse community from various cultures and abilities. Our mission is to ensure that every individual feels included and has an equal voice. We are committed to being sensitive to your unique needs and aspirations.
By championing inclusive, accessible, and sustainable design, you’ll inspire positive change in the world around you. Together, we’re shaping a better future—one where innovation and collaboration thrive.
As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities. Let’s create a world where everyone’s potential is recognised and celebrated!
Preview
Middle EastContent type
BlogsPublish date
11/21/2024
Summary
Equality, Diversity and Inclusion (ED&I) in the workplace are both ethical obligations and strategic assets. Several studies over the last decade have shown that diverse teams outperform their m
Preview
Middle EastContent type
BlogsPublish date
11/21/2024
Summary
Equality, Diversity and Inclusion (ED&I) in the workplace are both ethical obligations and strategic assets. Several studies over the last decade have shown that diverse teams outperform their m
Related job roles
Salary
Location
Montréal
Job Type
Full Time
Career Area
Health & safety
Market
Corporate
Category
Permanent
Location
Montréal
Description
Coordonnateur(trice) santé et sécurité - prolongement de la ligne bleueAtkinsRéalis inc., en collaboration avec ses partenaires, est fière d’avoir gagné le projet du prolongement de la #lignebleue du
Reference
R-123300
Expiry Date
01/01/0001
Salary
Location
Alexandria
Job Type
Full Time
Career Area
Business development
Market
Corporate
Category
Permanent
Location
Denver
Alexandria
Description
Why join us? It’s an exciting time at AtkinsRéalis! We are rapidly growing in the US. Our company's purpose is to build a better world for our planet and its people. We recognize the importance of ma
Reference
R-122920
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Montréal
Description
Analyste, Fusions et acquisitionsAtkinsRéalis est à la recherche d'un(e) analyste pour se joindre à l'équipe des fusions et acquisitions. L'analyste sera un membre important de l'équipe, aidant à défi
Reference
R-122839
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Montréal
Description
Analyste principal (e), Évaluations financièresCherchez-vous une entreprise qui travaille sur des projets d’ingénierie majeurs partout dans le monde? Voulez-vous faire une différence en améliorant la
Reference
R-122633
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Fixed Term Contract
Location
Montréal
Description
Gestionnaire planification et analyses financières – Remplacement de congé de maternitéLe/la gestionnaire planification et analyses financières jouera un rôle important au sein de l'équipe FP&A de l'e
Reference
R-122601
Expiry Date
01/01/0001
Salary
Location
Jonquière
Job Type
Full Time
Career Area
Safety management
Market
Corporate
Category
Permanent
Location
Jonquière
Québec
Description
Coordonnateur(trice), Santé, Sécurité et Environnement Dans le cadre d’une importante croissance, le groupe Minéraux et métaux recherche un candidat passionné de la prévention et du bien-être pour joi
Reference
R-122527
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Montréal
Description
Gestionnaire, contrôles financiers et gouvernanceTu recherches un rôle stimulant t’offrant une visibilité et croissance professionnelle dans un environnement dynamique?AtkinsRéalis est en pleine trans
Reference
R-122462
Expiry Date
01/01/0001
Salary
Location
Tabouk
Job Type
Full Time
Career Area
Administrative support
Market
Corporate
Category
Permanent
Location
Tabouk
Description
About AtkinsRéalis Created by the integration of long-standing organizations dating back to 1911, AtkinsRéalis is a world-class engineering services and nuclear company dedicated to engineering a bet
Reference
R-122378
Expiry Date
01/01/0001
Salary
Location
Montréal
Job Type
Full Time
Career Area
Information technology
Market
Corporate
Category
Permanent
Location
Montréal
Description
Ingénieur des opérations réseau Le poste d’Ingénieur des opérations réseau senior est un rôle pratique pour gérer, surveiller et soutenir l’infrastructure et les services réseau. Travaillant au sein d
Reference
R-122373
Expiry Date
01/01/0001
Salary
Location
Bucuresti
Job Type
Full Time
Career Area
Finance
Market
Corporate
Category
Permanent
Location
Bucharest
Description
This role is an exciting career opportunity for those of you who aspire to develop a career in the accounting and finance fields.Your main responsibility will be to perform general accounting - relate
Reference
R-122263
Expiry Date
01/01/0001
Related articles
Preview
Middle EastContent type
BlogsPublish date
11/07/2024
Summary
For job seekers, HR professionals, and business leaders, insights into human resources leadership can illuminate paths to success. This article features an exclusive Q&A with Naomi Miles, Vice-P
Preview
Middle EastContent type
BlogsPublish date
09/10/2024
Summary
In the competitive landscape of career opportunities, it's essential to learn from industry insiders who have navigated the complexities of talent acquisition and recruitment. One such expert is
Preview
IndiaContent type
BlogsPublish date
08/30/2024
Summary
Returning to work after a career break? Bindu shares how AtkinsRéalis can empower your return. Hi, I'm Bindu, an Account Lead at AtkinsRéalis in India. I manage a team of eight that handl
Preview
IndiaContent type
BlogsPublish date
07/31/2024
Summary
With one of the world’s largest workforces and the fastest-growing economy, there is a high demand for Human Resource (HR) specialists across India. With a flourishing workforce, the human res
Preview
GeneralContent type
BlogsPublish date
02/20/2024
Summary
The 2023 VOX Survey Results are in! And they paint a picture of a workplace where inclusivity and collaboration are not just words but lived experiences. Across our global teams, AtkinsRéalis
by
Shailaja Mantha
Preview
IndiaContent type
BlogsPublish date
01/25/2024
Summary
Introducing ‘AtkinsRéalis Academia - Building Bridges’ Programme - This time it’s not the typical endeavour of constructing bridges but a pursuit to providing equitable ac
Preview
EuropeContent type
BlogsPublish date
01/08/2024
Summary
Meet Andreea-Mihaela from our Romania office, a key player at AtkinsRéalis, where she ensures seamless financial operations. Her role is crucial in maintaining our organization's financial healt
by
Shailaja Mantha
Preview
CanadaContent type
BlogsPublish date
09/04/2023
Summary
In an era defined by environmental consciousness and responsible business practices, sustainability has emerged as a critical aspect for businesses across the globe. How exactly can we empower busines
Preview
GeneralContent type
BlogsPublish date
08/29/2023
Summary
Can you introduce yourself and describe your journey as a Mobilization Manager in AlUla? My name is Kauthar Al Rawahy, and I am the Mobilization Manager in AlUla. I joined the AlUla team in Nov
Preview
USAContent type
BlogsPublish date
07/28/2023
Summary
Introducing Errick Gray, CM-BIM, Digital Design Director from AtkinsRéalis, in Orlando, Florida. An intriguing blend of digital engineering specialist and professional musician, Errick brings
by
Shailaja Mantha
Talent community
Would you like to know more? Not ready to apply? Join our talent community to stay connected and engaged with us at AtkinsRéalis.
Find out more